Office Manager and C-Level Assistant immediate start

3 tygodni temu

Warszawa, mazowieckie, Polska Rocket Jobs Client Pełny etat 5 zł - 500 zł

We’re looking for an Office Manager and C-Level Assistant to join us the coming weeks This is a hands-on role where you’ll be the go-to person for all things office- and operations-related. Since we’re moving to a coworking space, your focus will be less about managing a physical office and more about keeping things running smoothly across the coworking space, company equipment, invoices, benefits, and employee support.


We’d like to start with a fully paid trial week so both you and we can quickly check if we’re a good match.


What you’ll do:


  • coworking space coordination (City Space Novo, Al. Jerozolimskie): contact with Community Manager, reporting issues, confirming bookings, managing meeting room credits and access cards, monitoring extra paid services (printing, rooms, etc.),

  • managing company equipment: maintaining the device register, ordering hardware for new joiners and projects, handling returns and repairs,

  • invoices: monitoring Revolut payments, verifying invoices, and sending them to accounting,

  • couriers: booking shipments, preparing customs documents, and contact with the agency,

  • benefits: managing Multisport and Saltus (add/remove people, verify invoices, update payroll deductions),

  • employee anniversaries & small celebrations: ordering gifts, preparing cards,

  • supporting team events and integrations,

  • handling tasks fromthe CEO and CxOs.


What we’re looking for:


  • experience in office management or a similar role is a plus, but not a must.

  • what really matters are strong organizational skills, initiative, and the ability to get things done,

  • you’re the type of person who doesn’t wait for instructions: when something doesn’t work, you step in and fix it,

  • a “yes” mindset – proactive, solution-oriented, and open to taking on different kinds of tasks,

  • English at a minimum B2 level,

  • availability to start as soon as possible.


What we offer:


  • salary: 5,5-9K PLN net on B2B,

  • 20/26 days of paid holidays (depending on the length of your experience) + an additional 10 days of paid sick leave,

  • 2K+ of education budget (training, conference, mentoring),

  • private medical care (Saltus),

  • a home-like, non-corporate atmosphere where you’ll work closely with our People team and leadership.


Recruitment process:


  • interview with HR,

  • trial week (paid) – we start working together to see if it’s the right fit for both sides,

  • final decision right after the trial.


About us:


We’re intent – a Warsaw-based IT agency working at the intersection of digital and physical (IoT, wearables, connected devices). We’re a team that values openness, ownership, and curiosity. If you like to keep things organized, enjoy a mix of admin, people, and operations tasks, and want to be part of a supportive team – we’d love to hear from you.


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