HR Administration Specialist

What we do?Aion Bank is a fully regulated European bank and credit institution, combining Vodeno’s cutting-edge, private blockchain-based platform with its ECB banking license, strong balance sheet, and deep regulatory expertise. Our mission is to provide a comprehensive suite of embedded banking solutions, enabling businesses to seamlessly integrate financial services into their offerings.As part of the UniCredit Group, Aion Bank and Vodeno will accelerate their digital banking offer in strategic markets and will act as a sandbox for innovation for the wider UniCredit Group. Aion Bank and Vodeno's existing Banking-as-a-Service (BaaS) offering across key European markets, including Germany and Poland, will see the bank embed its services - ranging from account access and deposits to lending, payments and loyalty programs - directly into non-banking digital platforms, facilitating seamless customer experiences.At Aion Bank, our biggest strength is our people—a team of highly intelligent, creative, and ambitious professionals who thrive in a fast-paced, innovative environment. We believe in delivering results while fostering a culture of passion and collaboration.We are currently looking for a HR Administration Specialist ready to join our adventure, share our ambition and help shape the future of digital banking.What you will be doing?Prepare and manage HR-related documentation (contracts, annexes, certificates, etc.)Track and manage deadlines for documents, certifications, and employment-related obligationsCoordinate and schedule medical check-ups and Health & Safety trainings on timeEnsure proper filing and archiving of employee records in accordance with legal and company standardsMaintain high standards of confidentiality in all aspects of workLiaise with external providers and internal departments to facilitate HR processesAdminister HR systems for accurate employee dataSkills you should haveA minimum of 1 year of previous experience in an administrative or HR role,Strong sense of work culture, ethics, and confidentiality,Fluent in English and Polish to effectively communicate in a multinational environment and local authorities,Strong attention to detail and accuracy in handling data,Ability to identify and resolve HR administration-related issues efficiently,Strong organisational skills and the ability to manage multiple tasks simultaneously,Excellent communication and interpersonal skills to work effectively with diverse teams,Proactive and able to work independently with minimal supervision,Availability to work a minimum of one day a week in our Warsaw office.What we offerWe offer an employment contract.You and your closest family will be covered with VIP-level private medical care which includes dental treatment and a hospitalisation package. We care for our colleagues’ well being, therefore we cover psychological consultations if you ever feel you need such support. We also co-finance Multisport.You will work on computer equipment that delivers the best user experience — Apple MacBook. Our Warsaw office is very nicely located with convenient commute options by public transport and offers healthy snacks throughout the day.Our processWe keep our recruiting process simple. Step 1: Talk with one of our Recruiters about your to date experiences and ambitionsStep 2: Meet with your future Team Manager to deep dive on the role specifics and our work environmentStep 3: Meet with the Head of HR to understand our vision and discuss how your experience and expectations fit what we are looking for.Our note to youDiverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. If you are excited about working with us, we encourage you to apply - even if you're not 100% sure. We are interested in getting to know you and learning about what you bring to the table.Please note that we may close a job posting early if we receive a large number of exceptional applications.Good luckAbout usRead more about what we do on our LinkedIn profile.