Administrative Assistant
3 tygodni temu
Job Opportunity:
We are seeking an Administrative Assistant with fluent English to provide remote executive administrative support from our Warsaw Office. As an Administrative Assistant, you will be responsible for maintaining diaries, scheduling internal and external meetings, and coordinating travel arrangements. You will also prepare monthly timesheets and expense reports, maintain client contact databases, and provide coverage for Administrative Assistants when out of the office.
Key Responsibilities:
- Maintain diaries for 5/6 Principals, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
- Proactively spot opportunities to add marginal internal meetings; interviews, staff meetings, etc.
- Coordinate travel and accommodation, book cars, rail tickets, etc.
- Prepare monthly timesheets for each assigned Principal
- Prepare all expense reports
- Maintain/update client contact database to ensure accuracy of information for firm use
- Assist the Marketing Department with the coordination of customized mailings
- Prepare letters, proposals, and other documents using Oliver Wyman formatting styles
- Provide coverage for Administrative Assistants when out of the office to ensure seamless support to Principals
- Provide short-term coverage for Partners or Principals who may be in the midst of an Executive Assistant assignment transition or who are new to the Firm
- Provide training and support to new Administrative Assistants
- Participate in team meetings and projects with an eye to improving processes and the overall performance of the Executive Assistant team
Requirements:
- Fluent English (C1/C2)
- Strong client service attitude
- Excellent interpersonal and communication skills
- Good team player
- Can-do attitude
- High level of attention to detail and accuracy
- Knowledge of MS Outlook / Word / Excel and CRM as a plus
What We Offer:
- Full time job contract with an attractive compensation package (including year-end financial bonus)
- Selection of benefits (e.g. private health care, insurance, sport card, lunch card, gift card, saving plan, pension plan)
- Opportunity for professional growth in a stable, global company
- Access to mentoring and training programs
- Inclusive culture with Employee Resources Groups and CSR activities
- Working in diverse and dynamic teams, friendly and flexible workplace that promotes work-life balance
- Fresh fruit, beverages, and snacks while working in our modern office near the city center
We are an Equal Employment Opportunity employer and welcome applications from diverse candidates.
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