Administrative Support Specialist

4 tygodni temu

Warszawa, Mazovia, Polska Capital One Pełny etat
Job Summary

We are seeking an exceptional Administrative Support Assistant III to join our Enterprise Services Risk Office team at Capital One. As a key member of our team, you will provide administrative support to 4-6 executives, handling a wide range of tasks and projects with a high level of autonomy and discretion.

Key Responsibilities
  • Manage complex calendars, prioritize tasks, and coordinate travel arrangements and expense reports.
  • Partner with the chief of staff team to drive activities for teams and the organization, including logistics, event planning, and communication.
  • Prepare professional business communication documents, including memos, letters, and emails.
  • Build and maintain good business relationships with executives and administrative staff across the organization.
  • Participate in general administrative duties, including copying, distributing mail, and ad-hoc projects.
Requirements
  • High school diploma or equivalent.
  • At least 1 year of experience in project, program, or process management.
  • At least 2 years of administrative experience.
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
Preferred Qualifications
  • Associates degree.
  • At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
  • At least 3+ years of calendar management supporting multiple executives.
  • At least 1+ year of meeting and event planning experience.
  • Experience setting up video conference and Zoom/Skype technology for meeting users.
  • Experience planning ahead and managing time effectively.
  • Excellent written and verbal communication skills.
  • Excellent organizational skills.
About Capital One

Capital One is a diversified bank that offers a broad array of financial products and services to consumers, small businesses, and commercial clients. We are committed to creating a work environment where people with diverse thoughts, ideas, and backgrounds come together to make Capital One a great company and a great place to work.

  • Administrative Support Specialist

    2 tygodni temu

    Warszawa, Mazovia, Polska RICG Poland Sp. z o.o. Pełny etat

    We are looking for an experienced Administrative Support Specialist to join our team at RICG Poland Sp. z o.o. in Warsaw.The successful candidate will be responsible for providing administrative support to the Head of Operations and the Financial Specialist, including maintaining accurate records, preparing documents, and handling correspondence.Key...

  • Administrative Support Specialist

    4 tygodni temu

    Warszawa, Mazovia, Polska DSV Pełny etat

    Job Summary:We are seeking an experienced Administrative Specialist to join our team at DSV – Global transport and logistics. As an Administrative Specialist, you will be responsible for providing comprehensive administrative support to our office, including reception, correspondence, and documentation management.Key Responsibilities:Provide exceptional...

  • Administrative Support Specialist

    2 dni temu

    Warszawa, Mazovia, Polska PSI Pełny etat

    Job Title: Administrative Support SpecialistWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at PSI in Warsaw. This full-time position offers the opportunity to work in a dynamic environment, supporting the smooth operation of our office.About the Role:Liaise with vendors, landlords, company support services,...

  • Administrative Support Specialist

    4 tygodni temu

    Warszawa, Mazovia, Polska BMC Software, Inc. Pełny etat

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our EMEA Accounting & Control organization. As a key member of our team, you will provide administrative support to our finance and accounting teams, ensuring the smooth operation of our financial processes.Key ResponsibilitiesProvide support related to...

  • Administrative Support Specialist

    4 tygodni temu

    Warszawa, Mazovia, Polska Edgewell Personal Care Brands, LLC Pełny etat

    At Edgewell Personal Care Brands, LLC, we're looking for a highly skilled Administrative Support Specialist to join our team in Warsaw, Poland. As an Office Assistant, you will provide daily administrative support to the Office Manager and Central Europe employees.Key Responsibilities: Provide administrative support to the Office Manager and Central Europe...

  • Administrative Support Specialist

    4 dni temu

    Warszawa, Mazovia, Polska Edgewell Personal Care Pełny etat

    At Edgewell Personal Care, we're looking for an Administrative Support Specialist to join our team in Central Europe. This is a fantastic opportunity to take your administrative skills to the next level and work with a collaborative group of like-minded professionals.The ideal candidate will have some experience in administration, gained within a busy...

  • Administrative Support Specialist

    2 tygodni temu

    Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    Job Summary:We are seeking an Administrative Support Specialist to join our EIBM Intelligence Division team. This is a key role that requires a highly organized and detail-oriented individual to provide administrative support in a fast-paced environment.Key Responsibilities: Provide administrative support in general administrative procedures.Support document...

  • Administrative Support Specialist

    4 tygodni temu

    Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our EIBM Intelligence Division team. The successful candidate will provide administrative support in general administrative procedures, document flows, and archiving. They will also assist in drafting notes, letters, reports, and follow-ups on...

  • Administrative Support Specialist

    4 tygodni temu

    Warszawa, Mazovia, Polska Allegro sp. z o.o. Pełny etat

    We are seeking a highly skilled Administrative Support Specialist to join our Executive Office Team at Allegro sp. z o.o. In this key role, you will provide comprehensive administrative support to our Executive Assistants, contributing to the efficient and seamless operation of daily tasks.Key Responsibilities:Act as the primary administrative support for...

  • Administrative Support Specialist

    3 tygodni temu

    Warszawa, Mazovia, Polska DSV Pełny etat

    Job Summary:We are seeking a highly organized and communicative Administrative Specialist to join our team at DSV – Global transport and logistics.Key Responsibilities:Provide exceptional administrative support to our team, including comprehensive handling of company reception and office administration.Manage the flow of correspondence and documentation,...

  • Administrative Support Specialist

    1 miesiąc temu

    Warszawa, Mazovia, Polska Adampol S.A. Pełny etat

    About the RoleADAMPOL S.A. is a dynamic and innovative company that offers a range of services related to the distribution chain. We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team.Key ResponsibilitiesSupporting managers with current matters, including apartment issues and documents connected with...

  • Administrative Support Specialist

    3 tygodni temu

    Warszawa, Mazovia, Polska Mapletree Pełny etat

    Mapletree is seeking an experienced Administrative Support Specialist to join our Asset Management Team. In this role, you will provide administrative support to our team and will be combined with the receptionist role.Key ResponsibilitiesSupporting managers and colleagues from asset management department in daily course of businessProviding administrative...

  • Administrative Support Specialist

    3 tygodni temu

    Warszawa, Mazovia, Polska Boston Scientific Pełny etat

    Key ResponsibilitiesThe Business Support Specialist role at Boston Scientific is a highly dynamic and challenging position that requires excellent administrative skills, attention to detail, and the ability to work collaboratively with cross-functional teams.Main TasksProcess and Manage Sales and Marketing RequestsCoordinate PO Management, Invoices, and...

  • Administrative Support Specialist for Humanitarian Organization

    2 tygodni temu

    Warszawa, Mazovia, Polska LeasingTeam Group Pełny etat

    Job Title: Administrative Support Specialist for Humanitarian OrganizationDescription:We are seeking an experienced and skilled Administrative Support Specialist to join our team at LeasingTeam Group. As an Administrative Support Specialist, you will provide administrative support to our Management Board in a humanitarian organization.Key...

  • Administrative Support Specialist

    4 tygodni temu

    Warszawa, Mazovia, Polska Allegro sp. z o.o. Pełny etat

    We are seeking a dedicated and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Executive Office Team.Key Responsibilities:Act as the primary administrative support for the Executive Assistants and internal/external stakeholders.Organize and manage complex domestic and international travel arrangements with a...

  • Administrative Support Specialist

    4 tygodni temu

    Warszawa, Mazovia, Polska Edgewell Personal Care Pełny etat

    About the RoleYou're ambitious, but you want a career with purpose. We're looking for a collaborative and dynamic individual to join our team as an Office Assistant. As a key member of our Central Europe team, you'll provide daily administrative support to our Office Manager and colleagues.Key ResponsibilitiesEnsure the smooth flow of information and office...

  • Administrative Support Specialist

    11 godzin temu

    Warszawa, Mazovia, Polska Europe Solutions UK Pełny etat

    Europe Solutions UK, a leading provider of high-quality espresso and vending solutions, is seeking an Administrative Support Specialist to join their team in Warsaw. The successful candidate will have the opportunity to work closely with the company's founders and be instrumental in ensuring the smooth operation of the office.About the RoleThis is an ideal...

  • Global Executive Administrative Support Specialist

    11 godzin temu

    Warszawa, Mazovia, Polska Marsh McLennan Companies Pełny etat

    At Marsh McLennan Companies, we are seeking a highly skilled Global Executive Administrative Support Specialist to join our team. This is an exciting opportunity to provide remote executive administrative support from our Warsaw Office.About the OpportunityWe are looking for a talented and enthusiastic individual to provide administrative assistance in...

  • Administrative Support Specialist

    6 dni temu

    Warszawa, Mazovia, Polska Lionbridge Pełny etat

    Lionbridge is a global leader in translation and localization solutions.We are seeking an experienced Administrative Support Specialist to join our team in Warsaw, Poland.About the Role:This role involves providing exceptional support to internal customers and office visitors, ensuring seamless operations at the reception desk and facilities.You will be...

  • Human Resources and Administrative Support Specialist

    4 tygodni temu

    Warszawa, Mazovia, Polska Freeport Metrics Pełny etat

    Job Summary:We are seeking a highly organized and proactive individual to join our team as a Human Resources and Administrative Support Specialist. As a key member of our HR department, you will be responsible for managing personal files and documentation, coordinating onboarding and offboarding processes, and providing administrative support to our team...