Manager, TA Operations

The Role
Joining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology, with a diverse pipeline of development programs across various diseases.

As an employee, you'll be part of a continually growing organization, working alongside exceptional colleagues and strategic partners worldwide, contributing to global health initiatives.

Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience, with the potential to make a significant impact on patients' lives worldwide.

Moderna is solidifying its presence within our international business services hub in Warsaw, Poland, a city renowned for its rich scientific and technological heritage. This hub provides critical functions, meeting the growing demand of Moderna's global business operations. We're inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.

As Moderna continues to scale globally, we are seeking a Manager, Talent Acquisition Operations to support the smooth execution and evolution of our worldwide recruitment operations. This hands-on, individual contributor role is based in Warsaw and offers the opportunity to shape standardized, scalable TA processes that impact candidates, hiring teams, and HR stakeholders across all geographies.

You'll be at the heart of ensuring operational excellence — maintaining systems, driving compliance, and coordinating with multiple global functions including Legal, Payroll, HR Ops, Digital, and external vendors. This role is perfect for someone with an exceptional service mindset, project rigor, and a desire to thrive in a fast-paced, high-growth environment that embraces Generative AI and digital innovation across its talent platforms.

Here's What You'll Do
Your key responsibilities will be:

• Executing and maintaining global recruitment workflows, including requisition creation, background checks, offer processes, and onboarding coordination.
• Ensuring compliance with Moderna's global recruiting policies and external regulations (e.g., EEO, SOPs, background check requirements).
• Acting as an operational liaison between TA, Legal, HR, Payroll, and Digital on process or system queries.
• Supporting vendor engagement and coordination for scheduling, background checks, and contingent workforce processes.

Your Responsibilities Will Also Include

• Maintaining documentation such as SOPs, job aids, and FAQs to ensure process clarity and knowledge sharing.
• Collaborating with TA Systems and Digital teams to optimize and support tools like Workday and Rooster.
• Monitoring operational KPIs through dashboards and trackers (e.g., SLA adherence, turnaround times, candidate experience).
• Troubleshooting day-to-day operational issues with recruiters and coordinators while supporting training efforts.
• Contributing to QBRs with vendors, providing operational insight and continuous improvement suggestions.
• Participating in small-scale projects aimed at enhancing candidate and hiring manager experience, while exploring new ways to leverage Generative AI in recruitment operations.

The key Moderna Mindsets you'll need to succeed in the role:

• "We behave like owners. The solutions we're building go beyond any job description." This role demands a high degree of ownership over global processes, systems, and service outcomes. You will be empowered to take the initiative to enhance compliance, efficiency, and user experience while balancing internal stakeholder needs.
• "We digitize everywhere possible using the power of code to maximize our impact on patients." As TA Operations continues to evolve, you'll work closely with digital and systems teams to explore automation, enhance recruitment tools, and contribute to a data-driven hiring infrastructure that supports Moderna's mission.

Here's What You'll Need (Basic Qualifications)

• Master's degree required
• 5+ years of experience in Talent Acquisition or HR operations, ideally in a global context
• Experience working with applicant tracking systems (Workday strongly preferred)
• Strong attention to detail and the ability to follow and enforce process standards
• Excellent communication and organisational skills
• Proficient with Microsoft Office Suite and collaborative tools (e.g., Smartsheet, Jira, Teams)

Here's What You'll Bring to the Table (Preferred Qualifications):

• Experience with recruitment operations in a highly regulated industry (biotech, life sciences, etc.)
• Familiarity with US, EMEA or APAC employment frameworks
• Exposure to vendor management or process improvement methodologies

At Moderna, we believe that when you feel your best, you can do your best work. That's why our global benefits and well-being resources are designed to support you—at work, at home, and everywhere in between.

• Quality healthcare and insurance benefits
• Lifestyle Spending Accounts to create your own pathway to well-being
• Free premium access to fitness, nutrition, and mindfulness classes
• Family planning and adoption benefits
• Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown
• Savings and investments
• Location-specific perks and extras

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

About Moderna
Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.

By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.

We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.

As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact.

If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit to learn more about our current opportunities.

Moderna is a smoke-free, alcohol-free, and drug-free work environment.

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply

Moderna is committed to equal opportunity in employment and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We're focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best.

Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team