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Office Support Specialist

4 miesięcy temu

Warszawa, Polska Fyte Pełny etat
Office Support Specialist 
Location: Warsaw
Working model: Hybrid

For one of our Clients, a well-known FMCG Company located in Warsaw, we are looking for a highly organized and detail-oriented individual to join the team as an Office Support Specialist. In this role, you will provide administrative support of sales team and ensure the smooth operation of the office. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to multitask effectively.

Responsibilities:
  • Assist the sales team in managing customer inquiries, orders, and sales-related documentation.
  • Coordinate and schedule appointments, meetings, and travel arrangements for the sales team.
  • Maintain and update customer databases, ensuring accuracy and completeness of information.
  • Respond to customer inquiries and provide exceptional customer service, ensuring customer satisfaction.
  • Collaborate with the marketing team to develop and implement sales strategies and promotional activities.
  • Assist in the preparation and execution of sales events, trade shows, and conferences.
  • Manage office supplies and equipment, ensuring their availability and proper functioning.
  • Perform general administrative tasks, including filing, data entry, and record keeping.
  • Assist in the preparation and distribution of internal communications and announcements.
  • Support the sales team in achieving sales targets and objectives.
  • Stay updated on industry trends, market conditions, and competitors' activities to provide valuable insights to the sales team.
  • Uphold company policies and procedures, ensuring compliance with legal and ethical standards.

Requirements:
  • Experience in an administrative or sales support role.
  • Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong attention to detail and accuracy in data entry and documentation.
  • Ability to work independently and collaboratively in a team environment.
  • Strong problem-solving and decision-making abilities.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Positive attitude, professional demeanor, and strong work ethic.