Accounts Payable Supervisor
1 tydzień temu
our Client, an international company in the new technology sector.
Your responsibilities- Lead, mentor, and develop a team of approximately 10 AP accountants, fostering a high-performance culture
- Proactively manage daily team operations, ensuring workload distribution and task prioritization to maintain efficiency
- Monitor and evaluate team performance, ensuring SLAs and KPIs are met, including invoice processing and on-time payments
- Provide training and guidance to improve team capabilities and ensure compliance with best practices
- Foster a positive work environment, promoting collaboration, accountability, and professional growth
- Oversee the efficient and accurate processing of AP transactions, ensuring timely invoice approvals and payment execution
- Perform operational activities in AP process (processing, payments, month close, reconciliation etc.)
- Ensure correct VAT treatment is applied to all supplier invoices, in compliance with EU and global tax regulations
- Monitor and enforce internal AP policies and guidelines, ensuring adherence to corporate financial controls and regulatory requirements
- Conduct periodic reviews of invoice batches created by AP processors to ensure compliance with established policies and accuracy
- Review and oversee vendor account reconciliations, AP aging, GRIR (Goods Received/Invoice Received) review, and accruals on a monthly basis
- Ensure all financial reporting is completed accurately and on time, including month-end closing, audits, and ad hoc requests
- Collaborate with finance and procurement teams to ensure accurate reporting and resolve any outstanding AP issues
- Identify opportunities for process enhancements in AP workflows, driving automation and efficiency improvements
- Implement best practices in invoice processing, payment cycles, and reconciliation, ensuring continuous optimization
- Work closely with IT and system administrators to enhance AP-related ERP functionalities
- Act as the primary escalation point for vendor disputes, payment delays, and invoice discrepancies
- Develop and maintain strong relationships with suppliers, internal stakeholders, and auditors to ensure smooth AP operations
- Ensure proactive communication with procurement, treasury, and finance teams, aligning AP processes with overall business objectives
- Degree in Finance, Accounting, or Business Administration
- Minimum 3-5 years of experience in the area of Accounts Payable (P2P), vendor reconciliation, and financial reporting
- Minimum 1-2 years of experience in a leadership or supervisory role, managing teams in a finance or accounting environment
- Experience in ERP systems (SAP or SAP S/4HANA) for AP processing, payment execution, and reporting
- Strong understanding of VAT rules and compliance, especially within the EU
- Advanced Excel skills for data analysis, reconciliations, and reporting
- Team management abilities, capable of mentoring and developing employees
- Excellent communication skills in spoken and written English. Knowledge of French or Spanish is an advantage
- Strong analytical and problem-solving skills, with the ability to explain and resolve AP-related issues effectively
- Ability to delegate tasks efficiently, ensuring the team operates effectively while maintaining high quality
- Detail-oriented with a strong focus on accuracy, consistency, and quality
- Ability to work under pressure, managing multiple priorities in a fast-paced financial environment
- Proactive mindset, continuously seeking ways to improve AP processes and team performance
- Diverse development opportunities and continuous improvement of qualifications
- Private medical care and life insurance (with the possibility to include family, partners)
- Recognition awards and referral programs
- Lunch card
- Social Fund benefit program including Multisport card
- Remote work opportunities
- Flexible working hours
- Work in an international and dynamic company
- Everyday contact with foreign languages
- Friendly working atmosphere
- sharing the costs of sports activities
- private medical care
- sharing the costs of professional training & courses
- life insurance
- flexible working time
- integration events
- employee referral program
- lunch card
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