Accounts Payable Supervisor

1 tydzień temu


Warszawa, Polska Hays Poland Pełny etat
Accounts Payable SupervisorMiejsce pracy: WarszawaRecruitment for

our Client, an international company in the new technology sector.

Your responsibilities
  • Lead, mentor, and develop a team of approximately 10 AP accountants, fostering a high-performance culture
  • Proactively manage daily team operations, ensuring workload distribution and task prioritization to maintain efficiency
  • Monitor and evaluate team performance, ensuring SLAs and KPIs are met, including invoice processing and on-time payments
  • Provide training and guidance to improve team capabilities and ensure compliance with best practices
  • Foster a positive work environment, promoting collaboration, accountability, and professional growth
  • Oversee the efficient and accurate processing of AP transactions, ensuring timely invoice approvals and payment execution
  • Perform operational activities in AP process (processing, payments, month close, reconciliation etc.)
  • Ensure correct VAT treatment is applied to all supplier invoices, in compliance with EU and global tax regulations
  • Monitor and enforce internal AP policies and guidelines, ensuring adherence to corporate financial controls and regulatory requirements
  • Conduct periodic reviews of invoice batches created by AP processors to ensure compliance with established policies and accuracy
  • Review and oversee vendor account reconciliations, AP aging, GRIR (Goods Received/Invoice Received) review, and accruals on a monthly basis
  • Ensure all financial reporting is completed accurately and on time, including month-end closing, audits, and ad hoc requests
  • Collaborate with finance and procurement teams to ensure accurate reporting and resolve any outstanding AP issues
  • Identify opportunities for process enhancements in AP workflows, driving automation and efficiency improvements
  • Implement best practices in invoice processing, payment cycles, and reconciliation, ensuring continuous optimization
  • Work closely with IT and system administrators to enhance AP-related ERP functionalities
  • Act as the primary escalation point for vendor disputes, payment delays, and invoice discrepancies
  • Develop and maintain strong relationships with suppliers, internal stakeholders, and auditors to ensure smooth AP operations
  • Ensure proactive communication with procurement, treasury, and finance teams, aligning AP processes with overall business objectives
Employer requirements
  • Degree in Finance, Accounting, or Business Administration
  • Minimum 3-5 years of experience in the area of Accounts Payable (P2P), vendor reconciliation, and financial reporting
  • Minimum 1-2 years of experience in a leadership or supervisory role, managing teams in a finance or accounting environment
  • Experience in ERP systems (SAP or SAP S/4HANA) for AP processing, payment execution, and reporting
  • Strong understanding of VAT rules and compliance, especially within the EU
  • Advanced Excel skills for data analysis, reconciliations, and reporting
  • Team management abilities, capable of mentoring and developing employees
  • Excellent communication skills in spoken and written English. Knowledge of French or Spanish is an advantage
  • Strong analytical and problem-solving skills, with the ability to explain and resolve AP-related issues effectively
  • Ability to delegate tasks efficiently, ensuring the team operates effectively while maintaining high quality
  • Detail-oriented with a strong focus on accuracy, consistency, and quality
  • Ability to work under pressure, managing multiple priorities in a fast-paced financial environment
  • Proactive mindset, continuously seeking ways to improve AP processes and team performance
What employer offers
  • Diverse development opportunities and continuous improvement of qualifications
  • Private medical care and life insurance (with the possibility to include family, partners)
  • Recognition awards and referral programs
  • Lunch card
  • Social Fund benefit program including Multisport card
  • Remote work opportunities
  • Flexible working hours
  • Work in an international and dynamic company
  • Everyday contact with foreign languages
  • Friendly working atmosphere
Benefits
  • sharing the costs of sports activities
  • private medical care
  • sharing the costs of professional training & courses
  • life insurance
  • flexible working time
  • integration events
  • employee referral program
  • lunch card
Hays Poland sp. z o.o. jest agencją zatrudnienia nr 361.

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