AR Specialist

Basic Function

The AR Specialist position will report directly to the AR Team Lead in Europe. The position key responsibilities include cash application, billing activities, rebates and commission calculations.
The AR Specialist position is responsible for third party customer invoices to ensure they are issued timely and accurately and ensuring that output is generated and received by the customer, follow up on non-billed deliveries with internal stakeholders and ensure a smooth month end close process.
The AR Specialist position is responsible for creating/maintaining all customer rebate agreements from the entry date to the final settlement and executes commission payments for designated region.
The AR Specialist position is responsible for the timely application of incoming cash related to customer payments, resolving customer payment discrepancies and follow up/researching internal stakeholders requests and support automation by reducing manual cash postings.
The AR Specialist position responsibility is timely and accurate preparation of AR-related Account Reconciliations and support to Internal and External Audit as required, and support in the monthly analysis of KPI’s.
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Roles & Responsibilities

Analyze daily items that remain unposted or uncleared during the automated cash application process. Perform analysis to identify cash application issues and propose possible solutions to improve performance and automation of AR cash postings. Retrieval and timely application of lock box and bank statements, identifying chargebacks, discount allowances, and making the necessary adjustments to A/R. Balancing and reconciling cash general ledgers which includes identifying and resolving discrepancies. Monitor billing invoice due lists, address issues and ensure resolution of queries prior to month end close. Record Journal entries for miscellaneous 3rd party invoices and file appropriate documentation. Run control reports daily, to check accuracy of E-Billing set-ups and liaise on changes with the Master Data team. Check and envelope invoices for assigned countries and process E-Billing documents. Issue invoices, cancel/rebill and credit/debit notes upon request from Customer Service. Create and review rebate agreements, book appropriate manual accruals, prepare rebate proposals and issue credit notes after approval.  Monitor commission balance sheet account and analyze difference between accrual and payout. Initiate proposed commission payment for approval based on contract. Prepares Global AR related Account Reconciliations by analyzing open and aged items. Reports reconciling items based on Account Reconciliation policy and follows up with responsible parties for resolution of unexplained balances. On a quarterly basis provides support to external Auditors in support of regular SOx Audits and Revenue Recognition Audits. Review, identify and recommend appropriate processes to ensure AR’s best results. Maintain knowledge and understanding of AR related systems. Support automation tools and propose improvements of existing automation. Coordinate with team members and ensure that process documentation, work instructions and activities list of AR department are properly followed. Reviews the monthly AR KPIs dashboard for low automated cash application rates and liaise with SME on root cause analysis and action plan.

Min. Qualifications

Bachelor’s degree preferred. Or 2 – 3 years of related experience and/or training; or equivalent combination of education and experience. Experience in a global, fast-paced, dynamic and deadline driven environment. Exposure to technical GAAP knowledge (USGAAP, IFRS and local country) related to a wide variety of topics will be considered an asset. SAP preferred but not required. Strong computer skills and proficient in MS Office Suite including Word, Excel, Visio, PowerPoint and Access. Good interpersonal and communication skills essential given diverse nature of operating landscape and cultural sensitivities. Very good knowledge of English language. Service hours: flexible, between 12:00 - 22:00.

Competencies

Build PartnershipsDeliver ResultsDrive InnovationGrow CapabilitiesPromote InclusionMotivational/Cultural FitTechnical Skills

We Offer

We offer an environment where we encourage personal and professional growth and where you will be rewarded for your performance and results. You will have the possibility to work with specialist on all fields to develop innovative solutions and to extend your national and international network. In addition, we offer you a competitive salary and benefits package.
The Company's Global Remote Work Policy allows eligible employees the option to work up to four days a week from home. LyondellBasell is committed to advancing diversity, equity & inclusion (DEI) to ensure a positive experience for all employees.

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