Accounts Payable Specialist
1 tydzień temu
Why project44?
At project44, we revolutionize supply chains with our High-Velocity Supply Chain Platform. As the connective tissue of the supply chain, project44 optimizes global product movement, delivering unparalleled resiliency, sustainability, and value for our customers. We operate the world's most trusted end-to-end visibility platform, tracking over 1 billion shipments annually for 1,300 leading brands across various industries, including manufacturing, automotive, retail, life sciences, food & beverage, and oil, chemical & gas. Our High-Velocity platform eliminates supply chain friction, enabling sophisticated inventory control, exceptional customer experience, and predictive analytics through machine learning and automation.
We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team, part of Kraków Center of Excellence. The Accounts Payable Specialist will be responsible for processing vendor invoices and payments with a high level of accuracy, ensuring that all expenses are correctly allocated to the appropriate expense accounts and departments. The ideal candidate will have a strong background in accounts payable processes, excellent organizational skills, and the ability to thrive in a fast-paced, customer-oriented environment.
Responsibilities: Process vendor invoices and payments accurately and efficiently, ensuring adherence to company policies and procedures.Review invoices for accuracy and completeness, verifying that all necessary approvals have been obtained from the appropriate business units.Prepare monthly accruals for outstanding invoices and expenses.Support T&E team on timely processing reimbursements for travel and expense reports.Conduct accounts payable account reconciliations, including prepayments and vendor accounts.Ensure accurate application of VAT rates and compliance with local tax regulations.Maintain vendor records and respond to vendor inquiries in a timely and professional manner.Assist with month-end close activities and provide support for internal and external audits as needed.Collaborate with cross-functional teams to resolve invoice discrepancies and improve accounts payable processes.Identify opportunities for process improvements and efficiency gains in the accounts payable function.Implement best practices and automation solutions to streamline workflows and reduce manual effort.Stay updated on industry trends and regulatory changes related to accounts payable and incorporate them into our processes as needed.Other ad hoc duties as assigned by management. Requirements: Bachelor's degree in Accounting, Finance, or related field preferred.Minimum of 2 years of experience in accounts payable or related financial role.Proficiency in accounting software (preferably NetSuite) and Microsoft Office Suite, particularly Excel.Strong understanding of accounts payable principles, processes, and best practices.Excellent attention to detail and accuracy in data entry and financial analysis.Ability to prioritize tasks and meet deadlines in a fast-paced, dynamic environment.Excellent communication and interpersonal skills, with a customer service-oriented approach.Self-motivated and able to work independently with minimal supervision.Strong organizational skills and ability to multitask effectivelyIn-office Commitment: Employees are expected to contribute to our collaborative culture by working in the office three days weeklyWork from office expectations: This role requires you to operate from office 3 days in a week.
Diversity & Inclusion:
At project44, we're designing the future of how the world moves and is connected through trade and global supply chains. As we work to deliver a truly world-class product and experience, we are also intentionally building teams that reflect the unique communities we serve. We’re focused on creating a company where all team members can bring their authentic selves to work every day.
We’re building a company that every one of us at project44 is proud to work for, and our journey of becoming a more diverse, equitable and inclusive organization, where all have a sense of belonging, is shaped through the actions of our leadership, global teams and individual team members. We are resolute in our belief that each team member has an equal responsibility to mold and uphold our culture.
project44 is an equal opportunity employer seeking to enrich our work environment by creating opportunities for individuals of all backgrounds and experiences to thrive. If you share our values and our passion for helping the way the world moves, we’d love to review your application
For any accommodation needed during the hiring process, please email heena.mehta@project44.com. Even if you don’t meet 100% of the above job description you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role’s requirements.
A candidate will be asked to conduct a pre-employment criminal back ground screening test as a standard routine to minimize moral & integrity risks among our staff and to ensure Project44 is compliant with its internal pre-employment screening policy and SOC 2, Sarbanes Oxley Act and ISO 27001 compliance. We will only ask you to conduct a criminal background check when we believe it is proportionate to the role that you will fulfil within your team and/or department A criminal back ground check will be facilitated by our third party vendor Accurate who will assist you to get the appropriate documents from authorities in the country where you will be employed. Depending on the country where you will be employed your local authority will provide a Certificate of Conduct or similar document upon your request. If there are any costs related to screening, these will be borne by Project44. When our vendor Accurate will reach out to, you will be asked for your consent. We would like to emphasize that at all time you can decide to withdraw from the application process and/or to withdraw the consent to perform a screening test.
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