Executive Assistant to Global Vice President

3 tygodni temu

Warszawa, Mazovia, Polska Alcon MX Pełny etat

Executive Assistant to Global Vice President

Executive Assistant to Global Vice President

Apply locations: Warszawa, Poland

Time type: Full time

Posted on: Posted 3 Days Ago

Time left to apply: End Date: March 31, 2025 (30+ days left to apply)

Job requisition id: R-2025-37768

At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you'll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers. We foster an inclusive culture and are looking for diverse, talented people to join Alcon.

As Executive Assistant to Global Vice President, you will be responsible for organizing project teams, assigning individual responsibilities, developing project schedules, and determining resource requirements.

In this role, a typical day will include:

Project Management Support:

  1. Communicating directives and information from the Head of T & CI (Global Vice President) to executives, managers, and others in the organization and following up on the status of assignments.
  2. Collaborating and assisting in planning, monitoring, and executing projects, ensuring timelines and objectives are met.
  3. Tracking progress and preparing reports to keep stakeholders informed of project status.
  4. Coordinating meetings, reviews, and project documentation across teams.
  5. Helping resolve issues and providing solutions to keep projects on track.
  6. Ensuring all project-related communication is organized and shared with relevant stakeholders.

Executive Assistant Duties:

  1. Providing high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
  2. Preparing and proofreading reports, presentations, and correspondence for executives.
  3. Assisting in the preparation of team meetings, including scheduling, preparing agendas, and taking minutes.
  4. Performing general office duties, such as coordinating events for TCI leaders and ensuring the smooth day-to-day operations.

WHAT YOU'LL BRING TO ALCON:

  1. Bachelor's degree in business, management, or related field (or equivalent work experience).
  2. 5+ years of experience in project management support, executive assistance, or a similar role.
  3. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  4. Exceptional organizational and multitasking skills with the ability to manage multiple priorities effectively.
  5. Excellent written and verbal communication skills.
  6. Ability to maintain confidentiality and handle sensitive information professionally.
  7. Strong problem-solving abilities and attention to detail.

Preferred Skills:

  1. PMP (Project Management Professional) certification or other project management training.
  2. Experience supporting senior executives or C-suite level personnel.

HOW YOU CAN THRIVE AT ALCON:

  1. Opportunity to join a growing, early-stage organization built within a mature, stable global company.
  2. Very best working environment for our employees.
  3. Collaboration and frequent direct interactions with business stakeholders.
  4. Truly international environment and daily interactions with colleagues from all over the world.
  5. Attractive benefits/compensation package.
  6. Flexible hours, hybrid work model possibilities.
  7. Brand new office with many facilities inside located at NewCity building, 15 Marynarska Street, Warsaw.

Alcon Careers
See your impact at alcon.com/careers

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