Senior Event Coordinator with German

Location: Katowice / Wrocław - 2 days in office / 3 days remote

Let us introduce you the job offer by EY GDS Poland – a member of the global integrated service delivery centre network by EY.

The opportunity

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Your Key Responsibilities

• Event preparation
• Participant management
• Managing attendee communication
• Facilitating vendor onboarding for events
• Content and database management
• Logistics and event execution
• Event–related research and analysis
• Support Event marketing communication
• Post–event activities
• Plan, manage and execute high-impact employee engagement events and deliver best-in-class B2B client event experiences and market activations in multiple formats (in-person, virtual or hybrid) and in varying scales on-time and on-budget
• Collaborate with firm stakeholders, Brand, Marketing and Communications (BMC) teams and outside agencies/vendors to effectively bring events to life from conception, development, execution, follow-ups, measurement and more
• Support all logistical matters related to a successful event, including virtual platform recommendations, venue sourcing, invitation development, list management, event promotion, registration, rooming, speakers, gifts, on-site support, follow-up communications to attendees, management of budgets and invoices, contracts, procurement, and independence, as well as lead tracking and reporting
• Take a proactive, planned approach to events, applying equal focus on pre- and post-event activities, including social media and content opportunities that can be derived from events
• Present your own creative out of the box ideas for new and upcoming events, including to senior stakeholders across the firm, and stay on top of the latest event trends to continuously innovate and elevate our event experiences
• Manage stakeholder expectations by providing recommendations, proactively communicating updates, and closing the loop thereafter
• Effectively measure the ROI of events you drive (e.g., lead generation, funnel growth), as well as the national reporting framework for all events hosted by our Markets organization
• Travel and overtime may be required at times

Skills And Attributes For Success

• Experience in corporate travel & events environment
• Exceptional customer service skills with a pro-active approach and commitment to quality
• Strong organizational skills with exceptional attention to detail
• Reactivity and ability to manage emergency, think out of the box and adapt to last minute changes and business dynamics
• Understand of business environment by investigating and proposing service and process improvements

Technologies and Tools:

• Advanced level of experience in MS Office (Word, Excel, Visio & PowerPoint) and working knowledge of Outlook and MS Teams
• Excel at spoken and written English in a global environment. Needs to have experience communicating with various cultures and to be able to articulate and grasp information in a very diverse environment where we deal with multiple accents and versions of English across the globe

To qualify for the role, you must have

• Graduation in any related discipline like Marketing, Business Studies or creatively similar
• 5 to 7 Years’ experience in relevant work
• Experience in multiple systems and applications
• Experience working with clients from different countries
• Experience working in a business where the primary spoken language is English.
• Able to work outside of normal hours when required
• Project planning and management skills
• Strong relationship building skills
• High level of accuracy and attention to detail

Ideally, you should also have

• Demonstrable ability to interact with leadership, stakeholders, and peers
• Personal travel experience and geographic knowledge
• Interest on project management and technical/digital affinity

What We Offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across nine locations – Argentina, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we o