HR Assistant
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HR Assistant Poland (m/w/d) Approx. 20 Hours per Month
Position Purpose
The HR Assistant provides administrative support for HR-related activities in Poland and ensures the proper maintenance of employee documentation. The role also supports payroll administration, Health & Safety activities, translations, and general office administration tasks.
Key Responsibilities
- Personnel Administration
- Maintain and organize physical employee personnel files.
- Ensure complete and accurate filing of employee records in accordance with company policies and local legal requirements.
- Support the monthly payroll preparation process, including the review and administration of employee benefits for all employees in Poland.
- Health & Safety Administration
- Coordinate occupational health examinations and required medical appointments.
- Liaise with external Health & Safety service providers.
- Monitor deadlines, certificates, and required compliance documentation.
- Support compliance with local Health & Safety regulations in Poland.
- Translation & Communication Support
- Translate documents and correspondence between Polish and English.
- Support communication with external providers, authorities, and employees when required.
- Office Administration
- Handle incoming and outgoing mail.
- Support general office organization and administrative tasks.
Qualifications
- Vocational training or equivalent administrative qualification.
- Previous experience in administration, office management, personnel administration, or payroll support is an advantage.
- Strong organizational skills and attention to detail.
- High level of discretion and reliability when handling confidential information.
- Good knowledge of Microsoft Office applications.
- Fluent Polish and good English skills, both written and spoken.
- German language skills are an advantage.
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