Procurement Contract Specialist
3 tygodni temu
About Publicis Groupe
Publicis Groupe is one of the largest advertising agency holding companies in the world and a global leader in marketing communications and digital transformation. Driven by data, cutting-edge technology, and creativity, our solutions enable brands to provide customers with tailored experiences on a large scale. We utilize the Power of One operating model to integrate and develop competencies that create increasing business value for current and future clients. We are present in more than 100 countries and employ over 90,000 professionals. In Poland, Publicis Groupe includes world-renowned agencies such as Saatchi & Saatchi, Leo Burnett, Zenith, Starcom, and LiquidThread, among others.
About Publicis ReSources
Publicis ReSources is the backbone of Publicis Groupe, the world's most valuable agency group. We are the only full-service end-to-end shared service organization in the industry, enabling Groupe agencies to innovate and transform for their clients.
Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis ReSources has grown to 5,000 employees in over 66 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury, and risk management.
OverviewSummary
As a Contract Specialist, your primary responsibility is to oversee and manage contracts for the IT category throughout their lifecycle, ensuring that all parties adhere to the agreed-upon terms and conditions. You will also oversee and manage the relationships between the company and its vendors, being assigned a portfolio of vendors and managing a team of Contract Specialists with their own portfolios.
Key Responsibilities:
- Contract Management: Work closely with the legal and procurement teams to ensure contracts are fair, compliant, and in the company's best interest.
- Performance Monitoring: Regularly assess vendor performance against agreed-upon service level agreements (SLAs) and key performance indicators (KPIs). Address any performance issues and work with vendors to improve their service or deliverables.
- Risk Management: Identify and mitigate risks associated with vendor relationships, including assessing potential risks related to financial stability, data security, compliance, and business continuity.
- Relationship Management: Cultivate and maintain positive working relationships with vendors, acting as the main point of contact for vendors and addressing any concerns or inquiries they may have.
- Cost Management: Monitor vendor costs and expenses to ensure they align with budgetary guidelines and the overall financial goals of the organization.
- Vendor Evaluation: Periodically evaluate vendor performance and value to the company, conducting vendor reviews or soliciting feedback from internal stakeholders.
- Continuous Improvement: Identify opportunities for process improvement and efficiency within the vendor management function, implementing best practices to enhance vendor management processes and build key vendor relationships, including regular business reviews with internal and external stakeholders.
- Collaboration: Work closely with various departments within the company, such as procurement, finance, legal, compliance team, and operations, to ensure seamless coordination and alignment in vendor-related activities.
- Program Management: Develop and implement an effective vendor management framework, including governance, controls, and contract lifecycle management. Lead change and communication to ensure contractual obligations are met.
- Bachelor's degree in a relevant field such as business administration, supply chain management, finance, legal or a related discipline.
- 5-8 years prior experience in vendor management, procurement, supply chain management, legal or a related field.
- Strong understanding of vendor management best practices, processes, and strategies, including vendor selection, contract negotiation, performance evaluation, and risk management.
- Familiarity with relevant industry standards and regulations is advantageous.
- Excellent verbal and written communication skills for effective coordination with vendors and internal stakeholders.
- Strong negotiation skills for contract negotiations and managing vendor relationships.
- Strong organizational skills and ability to analyze data, vendor performance metrics, and financial information.
- Ability to identify problems and implement effective solutions.
- A team lead that values fostering positive relationships.
- Ability to adapt to changing circumstances and evolving vendor relationships.
- Proficiency in procurement software and tools, as well as Microsoft Office Suite.
- Completely literate in the English language, with an advanced level in one of the European/Asian languages being a plus (English/Portuguese/Spanish/French/Cantonese/Mandarin).
- Employment contract
- Modern office in a business district of Warsaw or Lublin
- Private medical care
- Cofinancing of the MultiSport card
- Cofinancing of leisure time
- Opportunity for professional development
- International cooperation
- Culture of dialogue and openness to initiative
- Friendly working atmosphere
- Work-life balance
- No dress code
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