Department Assistant

2 tygodni temu

Warszawa, Mazovia, Polska TN Poland Pełny etat

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Department Assistant - Obesity (temporary contract for 1.5 years), Warsaw

Client:

Location: Warsaw, Poland

Job Category: Other

EU work permit required: Yes

Job Reference: b1099ef88271

Job Views: 5

Posted: 24.03.2025

Expiry Date: 08.05.2025

Job Description:

Do you thrive with providing excellent administrative support? And do you want to learn and develop your administrative skills in a supportive environment within Business Support? Then we have an exciting opportunity for you as Department Assistant - Obesity. Apply today and join us for a life-changing career

The positions

As our Department Assistant, you will provide administrative and project management support to the Obesity Department, and represent Novo Nordisk Vision, Values, commitments in daily conduct with internal and external stakeholders. In this role, you will oversee logistics and coordination of internal and external meetings, conferences, trainings, workshops as well as provide ongoing support to the sales and marketing teams. You will oversee department budget and keep project documentation in order. In this position, you will act in line with ethical standards, company procedures and Novo Nordisk Way.

Key Responsibilities:

  1. Support the BU Director and Obesity team members with logistics, project management including meeting preparation, taking minutes, and follow-up on actions.
  2. Organize or support team events and cross-company meetings, as well as external events.
  3. Collaborate closely with external agencies.
  4. Support contract initiation in COUPA, signature in DocuSign, keep contracts in order and in line with the requirements, e.g., coordinate contracts review forms, validation, and archiving of contracts.

This position will directly report to the Obesity Business Unit Senior Director.

Qualifications:

As our Administrative Support, you need to be excited about working in an administrative supportive role and have experience from a similar position. To be effective in this role, it is mandatory to have:

  1. Bachelor's Degree or equivalent in business administration, public relations, finance, accounting, or related fields. Master's degree is a plus.
  2. At least 2 years of assistant experience.
  3. Experience working in a cross-functional setting is a plus.
  4. Project Management experience is a plus.
  5. Strong communication and collaboration skills.
  6. Ability to prioritize tasks and handle multiple responsibilities simultaneously.
  7. Solid knowledge of MS Office (Word, Excel, PowerPoint).
  8. Fluent in English and Polish.

As a person, you have a can-do attitude and enjoy being the go-to person in the office. Regardless of the tasks, you see it as your responsibility to ensure that the office is running smoothly. You use a structured approach to stay on top of any projects and have the ability and willingness to adjust quickly to new situations in a continuously developing environment.

About the Department:

Novo Nordisk is a leading global healthcare company, founded in 1923 and headquartered in Denmark. Our purpose is to drive change to defeat diabetes, obesity, rare blood, and endocrine disease. We do so by pioneering scientific breakthroughs, expanding access to our medicines, and working to prevent and ultimately cure disease.

The Department Assistant Role is part of the Obesity Business Unit. The Business Unit is dedicated to changing how obesity is treated, how it is viewed, and how it will evolve in the future. Our mission is to drive change in this area to improve the lives of millions of people living with obesity.

Working at Novo Nordisk:

Novo Nordisk is its people. We know that life is anything but linear and balancing what is important at different stages of our career is never easy. That's why we make room for diverse life situations, always putting people first. We value our employees for the unique skills they bring to the table, and we work continuously to bring out the best in them. Working at Novo Nordisk is working toward something bigger than ourselves, and it's a collective effort. Novo Nordisk relies on the joint potential and collaboration of its more than 64,000 employees. Together, we go further. Together, we're life-changing.

Contact:

Please click on 'apply now' to submit your resume in English.

We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.

Deadline:

Please apply before 5th April 2025.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world, and we know that this is only possible with talented employees with diverse perspectives, backgrounds, and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve, and the communities we operate in. Together, we're life-changing.

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