Senior Talent Acquisition Coordinator with German

1 tydzień temu

Kraków, Lesser Poland PepsiCo Deutschland GmbH Pełny etat

Overview

Location Overview

Working with inspiring and experienced colleagues, you'll find that the atmosphere in our city-centre office in Kraków is informal and engaging. With drive and ingenuity, our teams deliver vital services to PepsiCo employees around the world. With an active, get-things-done culture, this is a place where your dynamism and agility will make a difference.

Job Overview

As a Recruitment Coordinator, you will play a key role in ensuring seamless execution of recruitment coordination processes across different hiring categories: Professional External & Internal Hiring, Frontline Hiring, and Early Talent Hiring. You will be responsible for managing requisition processing, interview scheduling, offer management, pre-boarding, and onboarding activities, while ensuring compliance, data integrity, and process adherence.

Responsibilities

  • Recruitment Coordination & Process Management
    • Requisition Management: Ensure accurate entry, updates, and maintenance of job requisitions within the Applicant Tracking System (ATS);
    • Interview Scheduling & Coordination: Manage and coordinate interview schedules with candidates, hiring managers, and interviewers to ensure timely and professional interview logistics;
    • Offer & Pre-boarding Support: Assist in the preparation and issuance of offer letters ensuring accuracy, compliance, and timely delivery;
    • Facilitate background checks, tracking progress, and resolving any related issues;
    • Onboarding Coordination: Support pre-boarding activities, including new hire documentation and orientation scheduling; Ensure a smooth transition for new hires, resolving any onboarding-related concerns efficiently;
    • Process Oversight: Monitor all aspects of the recruitment lifecycle, ensuring timely completion of each stage while maintaining high service standards.
  • Data Management & Reporting
    • Maintain accurate and up-to-date candidate records within the ATS and other recruitment systems;
    • Ensure data integrity and compliance with company policies and data privacy regulations;
    • Generate basic reports on recruitment activities, tracking process completion rates, candidate status, and coordination efficiency.
  • Stakeholder Management & Communication
    • Build and maintain strong relationships with Recruiters, Hiring Managers, HR Teams, and Candidates;
    • Provide timely updates on the status of coordination activities, ensuring clear communication and alignment;
    • Ensure candidates receive a high-touch experience, keeping them informed throughout the interview and hiring process.
  • Process Improvement & Technology Utilization
    • Identify and suggest process improvements to streamline coordination activities and enhance efficiency;
    • Utilize the ATS, CRM, and other recruitment tools to ensure timely and accurate execution of coordination activities;
    • Stay updated on system and process changes, ensuring proper adoption and compliance.
  • Compliance & Process Adherence
    • Ensure all recruitment activities comply with local employment laws, company policies, and global hiring standards;
    • Maintain accurate data entry and tracking within the ATS, ensuring full compliance with recruitment lifecycle protocols;
    • Safeguard the accuracy and completeness of candidate records, ensuring adherence to data privacy regulations.
  • Specialized Responsibilities Based on Coordination Type
    • Coordinate high-volume hiring processes for external professional, early talent, and frontline recruitment;
    • Work closely with campus recruitment teams, operations managers, and talent partners to ensure timely hiring;
    • Manage external candidate engagement, ensuring a smooth recruitment journey from interview scheduling to onboarding.

Qualifications

Required Qualifications:

  • Education & Experience: Bachelor's Degree and at least 2 years of experience in recruitment coordination, or talent acquisition support;
  • Talent Acquisition Technology Expertise: Experience working with Applicant Tracking Systems (ATS) (e.g., iCIMS, Workday, SuccessFactors) and recruitment technologies;
  • Organizational & Time Management Skills: Strong ability to manage multiple priorities, high-volume hiring processes, and deadlines in a fast-paced environment;
  • Communication & Stakeholder Management: Excellent verbal and written communication skills, with the ability to interact professionally with candidates, recruiters, hiring managers, and cross-functional stakeholders;
  • Process & Compliance Adherence: Understanding of global hiring standards, local employment laws, and recruitment lifecycle protocols to ensure compliance and data integrity;
  • Attention to Detail: Strong focus on accuracy in offer processing, scheduling, and data management to maintain seamless recruitment coordination;
  • Collaboration & Confidentiality: Ability to work collaboratively across teams while maintaining discretion in handling sensitive candidate information;
  • Candidate Experience Management: Strong customer service orientation to ensure a high-touch candidate experience throughout the interview and onboarding process;
  • Proficiency in English and German: Strong written and spoken English & German skills to support recruitment coordination across regions.

Preferred Qualifications:

  • High-Volume Hiring Expertise: Experience supporting external professional, early talent, or frontline hiring processes in a high-volume recruitment environment;
  • HR Systems & Data Management: Familiarity with recruitment workflows, HR processes, and system-generated analytics to support reporting and insights;
  • Process Improvement Mindset: Ability to identify opportunities for operational efficiency and suggest enhancements to streamline coordination activities;
  • Campus & Early Talent Coordination: Experience partnering with campus recruitment teams or managing early talent hiring processes.

The 'Internal Reporting Procedure' for making reports of violations of the law and taking follow-up action in terms of the Law on Whistleblower Protection of June 14, 2024 is available at www.pepsicopoland.com under the Contact/Career tab.

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