Internal Audit Manager, Quality Management System

This is a hybrid role. Upon agreement between you and your supervisor, you are entitled to a flexible arrangement where you will be able to split your time between working from the office and working remotely.

Fresenius core values:

Fresenius Medical Care is a people business. Our success depends on having the best and brightest employees, and helping them attain their personal and professional goals while delivering excellence in patient care and business results. Our employees embody our culture which is based on six core values supporting our promise to improve the quality of life of every patient every day. These core values are: We Care. We Connect. We Commit.

Your responsibilities:

- Develop, maintain, and enhance the Global Internal Audit Quality Assurance and Improvement Program (QAIP) in line with the latest Global Internal Audit Standards (2024) and best practices.

- Define and monitor appropriate KPIs to measure the performance of Global Internal Audit (GIA) in alignment with the Chief Audit Executive (CAE).

- Perform regular internal quality assessments, including documentation and file reviews as well as process evaluations, to ensure compliance with audit standards and best practices.

- Identify opportunities for continuous improvement and lead initiatives to optimize audit methodologies, tools, and documentation; maintain an external network and stay updated on state-of-the-art quality management practices.

- Facilitate training and awareness sessions on audit quality, professional standards, and continuous improvement for the audit team.

- Prepare and coordinate for external quality assessments and ensure timely resolution of related findings.

- Manage and actively participate in the Follow-Up process related to the implementation of mitigating actions from GIA audits.

- Support the CAE and the GIA Leadership Team in the annual audit planning process and in maintaining the audit universe.

- Collaborate closely with the Global Internal Audit team, the Head of GIA Excellence, and the CAE.

- Occasionally participate in the execution of audits of end-to-end processes, projects, and country operations, when required.

- Prepare quality performance reports and dashboards for the superior and CAE, highlighting trends, issues, and actionable recommendations.

- Execute internal quality assessments in accordance with IIA standards and defined quality management processes.

- Support the CAE and the superior in presenting GIA’s work and documentation during external quality assessments.

- Assist the CAE in preparing reports on the results of internal and external quality assessments.

- Drive audit process improvement initiatives, including execution of the annual global audit plan, capacity planning, team utilization, and quality enhancement activities.

- Document quality management activities, audit procedures, and related findings using applicable audit tools (e.g., MS Teams, TeamMate+).

- Facilitate the configuration and setup of audit process requirements in new audit tools in case of a transition from TeamMate+.

- Support follow-up activities to ensure the effective implementation of audit recommendations.

- Contribute to the Annual Audit Plan process by providing input from a quality assurance perspective.

- Lead the periodic internal quality assessment process.

- Drive initiatives related to audit process improvements.

Our requirements:

- Diploma/undergraduate degree or MBA in Accounting, Finance, Business Administration, Business Economics or an accepted business/engineering degree.

- Professional certifications such as CIA, IIA External Quality Assessor, Prüfer für Interne Revisionssysteme DIIR, or comparable certification is preferred.

- At least 5 years of experience in internal audit, quality management, or related areas.

- Strong knowledge of the Global Internal Audit Standards and best practices.

- Demonstrated experience in quality assurance and continuous improvement within an audit environment.

- Excellent analytical, organizational, and communication skills.

- Organizational Agility: Displays strong organizational skills, capable of managing multiple projects, meeting deadlines in a fast-paced environment, and working independently toward goals and objectives.

- Team Collaboration: Acts as a team player with a proactive drive to foster a positive work environment, motivating and empowering colleagues effectively.

- Adaptability & Learning Agility: Shows a passion for continuous learning, with the ability to quickly grasp and master new, complex tasks.

- Prioritization & Self-Management: Skilled in setting priorities and managing a high-volume workload efficiently, maintaining a structured approach even under pressure.

- Results Orientation: Maintains a highly professional attitude, focusing on efficient, effective, and quality-driven processes with a patient- and customer-centric mindset.

- Change & Conflict Management: Exhibits a high level of skill in navigating change, negotiation, and conflict resolution.

- Business Process Understanding: Preferably possesses good knowledge of key business functions and processes, including Finance/Controlling, Sales, Inventory, Purchasing, and Production.

- Auditing Expertise: Familiar with auditing frameworks, methodologies, concepts, practices, and procedures within a business context.

- Experienced with SAP ERP

- Understand basics of e-health, data security and related topics

- Possesses excellent written and verbal communication skills in English (additional languages advantageous

Our offer:

- Flexible working hours (start between 6:30 a.m. - 9 a.m.)

- Hybrid working mode (min. 2 days per week in the office)

- Private medical care in LuxMed,

- PZU life Insurance (voluntary insurance)

- Unlimited international travel Insurance (with a global range)

- Benefits System platform (120 points / month for multisport card, cinema tickets, online shopping etc.)

- Language courses reimbursement (up to 70% of course reimbursement)

- Studies reimbursement (up to 50% of study reimbursement)

- Work abroad possibility (up to 30 days / year)

- Recommendation programme (2000 PLN or 2500 PLN for successful recommendation)

- Holiday allowance (up to 800 PLN / year)

- Childcare refund (up to 900 PLN / year)

- Glasses and contact lenses reimbursement (500 PLN per year)

- Occasional gifts (e.g. 1st year anniversary gift)

- Office team building activities and events