Office Operations Specialist

4 dni temu

Warszawa, Polska Admind Pełny etat
Company Overview

Admind Branding & Communications, the largest global branding agency in Poland, is a certified B Corp with a mission to craft branding experiences that not only transform an organization but also change its impact in the world for the better.

We have more than 200 creative experts from over 15 countries working across Kraków, Amsterdam, Odesa, Bangkok, and Zürich. Our international community of professionals specializes in design and branding strategy, advocating diversity, equity, and inclusion.

Job Description

The Office Coordinator will be responsible for overseeing the daily functioning of our office, ensuring supplies and resources are available. They will organize office space, manage workstations and meeting areas, handle incoming and outgoing correspondence, archive and manage office documentation, prepare reports and summaries, plan and organize internal and external meetings, coordinate company events and training sessions, manage relationships with external service providers, welcome and assist visitors to the office, and manage schedules and reservations for conference rooms.

This role requires experience in a similar position, excellent organizational skills, good communication and problem-solving skills, energy, enthusiasm, and the ability to work under pressure. The ideal candidate should be creative, full of initiative in improving administrative processes, fluent in spoken and written English and Polish, easy-going, open to others, and empathetic.

Required Skills and Qualifications
  • Experience in a similar position
  • Excellent organizational skills
  • Good communication and problem-solving skills
  • Ability to work under pressure
  • Creativity and initiative in improving administrative processes
  • Fluency in spoken and written English and Polish
  • Easy-going and open to others
Benefits
  • A healthy lifestyle package (life insurance, private health care, multisport card, Ask Henry employee personal assistant)
  • A flexible working environment (flexible working hours and remote work)
  • Integration activities and company events
  • Employment stability in an international company with 14 years of experience and a leading market position
  • Transparency (transparent salary range at all levels and clear raise and promotion opportunities)
  • An international working environment promoting diversity and inclusion
Others

We look forward to welcoming you to our team if you embody the qualities we seek.

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