Procurement and Invoicing Specialist

6 godzin temu

Warszawa, Mazovia, Polska Biogen Pełny etat
About the Role:

The Procure to Pay Intern will play a crucial role in Accounts Payable, Travel and Expense, Customer Service, and Vendor Master data processes as an integral member of the PTP department. This 9-month internship program is designed for students or recent graduates with a background in finance or a related field.

Key Responsibilities:

  • Review received documents from suppliers or affiliates to ensure completeness and accuracy;
  • Enter invoices and other accounting documents into Oracle ERP according to internal procedures and policies;
  • Prepare and analyze regular and ad-hoc accounts payable reports;
  • Communicate with business partners and third parties to resolve invoice inquiries or discrepancies;
  • Support the Accounts Payable team with other invoices processing-related activities and sub-processes.
  • Audit employee expenses according to T&E policies (global and internal);
  • Provide internal customers with support and guidance in the Travel & Expenses process;
  • Assist with external and internal controls in the Travel & Expenses process;
  • Notify managers/payroll about unexpensed/own transactions;
  • Provide the bank with information related to unassigned transactions.
  • Verify Oracle invoice status, resolve holds;
  • Provide payment breakdowns/remittance advice;
  • Recoding (non-PO) and rematching (PO) invoices as requested;
  • Identify payment discrepancies, create ICMs, raise incidents;
  • Vendor Balance Confirmation reporting;
  • Create supplier account in the system;
  • Maintenance and update of existing VM records.

Requirements:

  • Proficiency in English is required;
  • Proficiency in an additional language is an asset;
  • Comfortable working in Excel and financial ERPs (i.e., Oracle);
  • Experience in MS Outlook is desirable;
  • Ability to navigate a multitasking environment.

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