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Human Resources Coordinator

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Kraków, Lesser Poland Everfield UK Limited Pełny etat

About Everfield UK Limited

We are a platform that acquires, builds, and operates vertical market and specialist software companies across continental Europe. Our mission is to support and enhance the growth of our portfolio companies through best practices and expertise.

As a HR Administrator at Everfield UK Limited, you will be part of a team that provides comprehensive HR support to our employees. Your responsibilities will include managing employee records, administering payroll data, and ensuring compliance with employment laws.

Key Responsibilities:

  • Employee Records Maintenance and Administration
  • Preparing Employment Contracts and Documentation
  • Onboarding Administration for New Hires
  • Maintaining Personnel Files in Compliance with GDPR and Local Regulations
  • Work Time Records Compliance through HRIS System (Workday)
  • Occupational Medical Documentation and Referrals
  • Employee Lifecycle Events and Documentation
  • Validating Employment Certificates
  • PAYROLL AND BENEFITS ADMINISTRATION
  • Collecting and Verifying Payroll Inputs
  • Coordinating with Payroll Providers for Accurate Salary Processing
  • PPK Requirements and Opt-ins
  • Employee Benefits Programs (Medical, Multisport Cards)
  • Sick Leave Documentation (ZLA, Z15 Forms)
  • Compliance and Labor Law
  • Ensuring Compliance with Local Labor Laws and Company Policies
  • Supporting Workplace Audits and Inspections
  • Internal HR Policy and Procedure Creation/Update
  • Employee Relations
  • Responding to Employee Queries regarding HR Policies, Procedures, Benefits, and Payroll
  • Disciplinary Procedures and Documentation Support
  • HR Reporting and Metrics
  • Preparing Reports for Finance (Headcount, Payroll Statistics)
  • Monitoring HR Metrics (Turnover, Absenteeism, Headcount)
  • Exit Processes
  • Offboarding Process Management (Final Settlements, Return of Company Property)