Executive Coordinator

We are seeking a skilled Executive Coordinator to provide high-level administrative support to our executives and ensure the smooth operation of our office in Gdansk. This dual role requires excellent organizational and communication skills, a proactive approach, good judgment, and strong time management skills.

About GetResponse: We are a SaaS company recognized for our industry-leading email marketing and marketing automation software. Our team is made up of 350+ fantastic individuals working in distributed locations. We are global, remote-friendly, and multicultural, yet we share the same values.

Key Responsibilities:

• Managing and organizing executive calendars (coordinating meetings, appointments, and events)
• Supporting executives with organizational and administrative tasks
• Preparing primary documents and reports when needed
• Liaising with external partners, suppliers, and institutions
• Managing office space and facilities
• Maintaining office supplies and researching advantageous deals or suppliers
• Providing general administrative support to the GetResponse office and its employees daily
• Handling travel arrangements for all employees and the Board

You may be a perfect fit if you have:

• At least 1 year of work experience in a similar position
• Excellent organizational skills and attention to detail
• The ability to juggle multiple projects and prioritize effectively
• A positive and proactive approach to work
• Effectiveness in information research using Internet sources
• Comfort working confidentially and under little or no supervision
• Excellent communication and collaboration skills
• Sound knowledge of MS Office
• Very good command of English (B2 level)
• Native or close-to-native command of Polish
• Experience working on MacBook would be an asset
• Active driving license (cat. B)

Benefits:

• Private medical care for employees and their family members
• Employee referral program – up to 10,000 PLN for recommending a friend
• Flexible working hours and no meeting days
• Wellbeing and mental health culture
• Modern equipment
• Subsidy for monthly public transport ticket
• Language classes