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Document Management Coordinator

2 tygodni temu

Kraków, Lesser Poland Jacobs Engineering Group Inc. Pełny etat

We offer a dynamic work environment where you can grow and develop your skills. As a Document Management Coordinator at Jacobs Engineering Group Inc., you will have the opportunity to work on various projects across different markets, including Advanced Facilities, Transportation, Energy & Power, Cities & Places, and Digital.

Your primary focus will be on implementing standard document control procedures, controlling documentation, and maintaining registers. You will also generate transmittals, cover letters, check, and issue documents to clients, contractors, and other parties on a project.

Key responsibilities include:

  1. Create and implement document control procedures and new project set-up;
  2. Implement standard document control procedures following the enterprise or business group procedures;
  3. Control of documentation and adherence to document control processes;
  4. Provide support in day-to-day functions related to document control maintenance such as generating transmittals, and cover letters, checking and issuing documents to clients, contractors and other parties on a project, maintaining registers, recording, and distributing incoming documentation;
  5. Cooperation with Clients'/Contractors' Document Control Team, adjusting document control quality processes to project needs;
  6. Organizing training sessions for project teams. Providing support for CDE users;
  7. Preparing reports, responding to project status questions/issues, and assisting with HS & E and quality audit documentation;
  8. Supporting project close-out.