Legal Team Administrator

6 dni temu


Łódź, Łódź Voivodeship, Polska Birchrose Associates Pełny etat

The Position

We are seeking an experienced Legal Team Administrator to join our law firm client's IP team on a 12-month fixed-term contract.

Job Summary

  • As a Legal Team Administrator, you will provide administrative support to a busy Partner and other Senior Partners within the IP practice group.
  • Your duties will include managing diaries, anticipating and handling all scheduling needs, prioritizing, checking, and summarizing emails daily, creating action points, arranging travel, and managing document management systems.
  • You will also be responsible for understanding the billing process and assisting with billing tasks using 3E, undertaking typing tasks from dictation or handwritten changes, and building strong working relationships with colleagues and clients.

This role is a full-time, hybrid position (50% office based), working Monday to Friday, 9:30am to 5:30pm.

Key Responsibilities

  • Provide administrative support to the Partner and other Senior Partners within the IP practice group.
  • Manage the Partner's diary, including anticipating and handling all scheduling needs.
  • Prioritize, check, and summarize emails daily, creating action points as required.
  • Arrange travel, including hotels and transport bookings.
  • Manage own workload, working independently and proactively.
  • Organize document management, including file opening, archiving, and electronic/paper filing.
  • Understand the billing process and assist with billing tasks using 3E.
  • Undertake typing tasks from dictation or handwritten changes.

Requirements

  • Extensive PA/secretarial experience at Partner level.
  • Advanced written and verbal communication skills.
  • Typing speed of 70 wpm.
  • Knowledge of Outlook, Word, PowerPoint, Excel, and document management systems.
  • Exceptional organisational and administrative abilities.
  • Strong prioritisation skills and ability to stay calm under pressure.
  • Familiar with general office systems.

Vacancy Highlights

  • A competitive basic salary, reviewed annually.
  • Flexible, hybrid working arrangements.
  • A generous bonus and benefits package.
  • Holiday exchange scheme.
  • Enhanced parental leave.
  • Opportunities to progress in your career.


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