Resource Planning Specialist

6 dni temu

Warszawa, Mazovia, Polska allegrospz Pełny etat 45 000 zł - 70 000 zł rocznie

We are looking for a Resource Planning Specialist to join a team dedicated to running the entire contractor lifecycle smoothly, consistently and with real operational impact. 

As a Resource Planning Specialist, you will own the end-to-end administrative process for a defined portfolio of contractors - from start of cooperation to final invoice. By centralizing and standardizing this work, you will free Technology managers to focus on strategic priorities, not paperwork. So the impact is big:)

If you enjoy structured processes, operational excellence, vendor coordination, and being the person who "makes things work," this role is for you. We're hiring both a mid-level and senior  specialist, so there's room to grow and shape the function with us.

Important things for you:

  • Flexible working hours in an office first model (4/1) that depend on you and your team. Starting later or finishing earlier? No problem Work hours keep pace with our lifestyles and can start between 7 a.m. and 10 a.m.

  • Employment contract. 

Your main responsibilities:

  • Manage the end-to-end administrative lifecycle for an assigned portfolio of Technology contractors.

  • Prepare vendor orders and process requests with the Legal team, ensuring accurate documentation and timely approvals.

  • Coordinate the Purchase Order lifecycle: create shopping carts, track status and ensure smooth delivery to vendors.

  • Support new contractor engagement by handling internal administrative steps. 

  • Verify reports of delivered work with vendors and managers.

  • Check and process vendor invoices, confirming alignment with reports of delivered work and contract terms.

  • Monitor order expiration dates and proactively manage the contract renewal process.

  • Ensure compliance with internal rules as well as legal and finance guidelines.

  • Maintain the contractors' database, ensuring high data quality.

We are looking for

  • Experience in operations support or administrative roles, vendor coordination, delivery management within an agency environment focused on administrative/operational work rather than business development.

  • Understanding of contractor-related administration.

  • General awareness of Technology environments - enough to understand the basics of common tech roles.

  • Strong soft skills: excellent organisation, ability to prioritise effectively, close loops and manage multiple workflows simultaneously.

  • Confidence working with vendors, internal stakeholders, and various admin systems (e.g., ServiceNow, procurement or contract tools).

  • Language skills: Polish C1, English B2.

What we offer

  • We have well-located offices (with fully equipped kitchens and bicycle parking facilities) and excellent working tools (height-adjustable desks, interactive conference rooms).

  • Annual bonus depending on your annual assessment and the company's results.

  • A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers).

  • English classes that we pay for related to the specific nature of your job. 

  • 16" or 14" MacBook Pro and other gadgets that you may need.

  • Working in a team you can always count on - we have on board top-class specialists and experts in their areas of expertise.

  • A high degree of autonomy in terms of organizing your team's work; we encourage you to develop continuously and try out new things.

  • Hackathons, team tourism, training budget and an internal educational platform (including training courses on work organization, means of communications, motivation to work and various technologies and subject-matter issues).

  • If you want to learn more, check it out


  • Resource Planning Specialist

    6 dni temu

    Warszawa, Mazovia, Polska allegrospz Pełny etat 40 000 zł - 60 000 zł rocznie

    We are looking for a Resource Planning Specialist to join a team dedicated to running the entire contractor lifecycle smoothly, consistently and with real operational impact. As a Resource Planning Specialist, you will own the end-to-end administrative process for a defined portfolio of contractors - from start of cooperation to final invoice. By...

  • Senior Resource Planning Specialist

    6 dni temu

    Warszawa, Mazovia, Polska Allegro Pełny etat 50 000 zł - 70 000 zł rocznie

    We are looking for a Senior Resource Planning Specialist to join a team dedicated to running the entire contractor lifecycle smoothly, consistently and with real operational impact.As aSeniorResource Planning Specialist, you will own the end-to-end administrative process for a defined portfolio of contractors - from start of cooperation to final invoice. By...

  • Senior Resource Planning Specialist

    6 dni temu

    Warszawa, Mazovia, Polska Allegro Group Pełny etat 40 000 zł - 70 000 zł rocznie

    Location:Warszawa, PL, 00-841Company: Allegro sp. z o.o.Team: TechnologyContract Type: EmployeeWe are looking for a Senior Resource Planning Specialist to join a team dedicated to running the entire contractor lifecycle smoothly, consistently and with real operational impact.As a Senior Resource Planning Specialist, you will own the end-to-end administrative...

  • Senior Resource Planning Specialist

    6 dni temu

    Warszawa, Mazovia, Polska allegrospz Pełny etat 45 000 zł - 55 000 zł rocznie

    We are looking for a Senior Resource Planning Specialist to join a team dedicated to running the entire contractor lifecycle smoothly, consistently and with real operational impact.As a Senior Resource Planning Specialist, you will own the end-to-end administrative process for a defined portfolio of contractors - from start of cooperation to final invoice....

  • Senior Resource Planning Specialist

    6 dni temu

    Warszawa, Mazovia, Polska allegrospz Pełny etat 40 000 zł - 60 000 zł rocznie

    We are looking for a Senior Resource Planning Specialist to join a team dedicated to running the entire contractor lifecycle smoothly, consistently and with real operational impact.As a Senior Resource Planning Specialist, you will own the end-to-end administrative process for a defined portfolio of contractors - from start of cooperation to final invoice....

  • Associate Director, Resource Management Modeling Specialist

    6 dni temu

    Warszawa, Mazovia, Polska Bristol Myers Squibb Pełny etat 120 000 zł - 180 000 zł rocznie

    Working with UsChallenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the...

  • Senior Specialist, Resource Management System and Data Analyst

    6 dni temu

    Warszawa, Mazovia, Polska Bristol Myers Squibb Pełny etat 60 000 zł - 120 000 zł rocznie

    Working with UsChallenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the...

  • Senior Specialist, Resource Management System and Data Analyst

    6 dni temu

    Warszawa, Mazovia, Polska Bristol Myers Squibb Pełny etat 40 000 zł - 80 000 zł rocznie

    Working with UsChallenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the...

  • Supply Planning Specialist

    2 dni temu

    Warszawa, Mazovia, Polska Anex co. Pełny etat 80 000 USD - 120 000 USD rocznie

    Anex is growing We make strollers and accessories for families worldwide, designed to bring comfort, joy and style to every parenting journey.We are looking for aSupply Planning Specialistto keep production running like clockwork and deliveries on time. What you'll do:Plan and manage shipping schedules for key product lines;Analyze market demand and monitor...

  • Supply Planning Specialist

    6 dni temu

    Warszawa, Mazovia, Polska JACOBS DOUWE EGBERTS Pełny etat 40 000 zł - 60 000 zł rocznie

    Company Description Who we are?JDE Peet's is the world's leading pure-play coffee and tea company, with local roots dating back to 1753, and is headquartered in the Netherlands. We unleash the possibilities of coffee and tea in more than 100 countries with a portfolio of over 50 brands, including L'OR, Peet's, Jacobs, Senseo, Tassimo, Douwe Egberts, OldTown,...