Receptionist

About SpotOn
 We're not just building restaurant tech—we're giving independent restaurants the tools to compete and win. From our award-winning point-of-sale to AI-powered profit tools, everything we do helps operators boost profit, work smarter, and keep their best people. And every solution is backed by real humans who actually give a sh*t about helping restaurants succeed.

• Named the #1 Restaurant POS by G2
  (Fall 2025), based on ratings from real users
• Rated the
  top-rated point-of-sale
   (POS) for restaurants, bars, retail, and small businesses by Capterra users
• Awarded 
  Great Places to Work
  and Built In's 
  Best Workplaces
   for multiple years running

We move fast, care hard, and fight for independent restaurant operators to do what they love, and love doing it. If you're looking to make an impact with heart and hustle, SpotOn is the place for you.

The ideal candidate will be able to:

• Manage incoming and outgoing correspondence, including courier deliveries.
• Greet and assist office visitors (candidates, business partners, guests), ensuring a positive first impression.
• Coordinate with external service providers, including building maintenance, cleaning services, and technical support.
• Handle office purchases – ordering office supplies, beverages, and snacks.
• Ensure the proper functioning of office equipment and coordinate repairs or technical assistance when required.
• Provide day-to-day administrative support to employees, including document preparation, scheduling, and general office tasks.
• Manage and maintain office space to ensure cleanliness, organization, and a comfortable working environment.
• Support the coordination of internal and external meetings – booking rooms, preparing materials, and organizing refreshments.
• Organize and coordinate business meetings.
• Supporting business travel coordination, including transportation and accommodation bookings.
• Support the organization of company events.
• Assist the accounting department in receiving invoices and entering them into the system.

What skill are we searching for?

• Previous experience in a similar administrative, office support, or front desk role.
• Availability to work from the office daily, hours 7:00-15:00.
• Excellent communication and interpersonal skills.
• Very good command of English and Polish, both written and spoken.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• High level of accuracy, attention to detail, and responsibility.
• Proactive attitude and problem-solving mindset – able to take initiative and act independently when needed.
• Proficiency in MS Office/ Google Tools and familiarity with basic office equipment.
• Experience in working within an international environment.
• Reliability, discretion, and a strong sense of confidentiality.

Here's a bit about what we have to offer:

• Competitive pay:
  PLN gross on CoE.
• Training budget 3500 PLN gross per year.
• Access to e-learning platforms (O'Reilly).
• Fully paid private healthcare in LuxMed.
• Access to the Worksmile platform with a monthly top-up.
• Subsidized access to breakfast and lunch through the vending machine in Kraków office, and lunches in Gdańsk office once a week.
• Group English classes with a native speaker.
• Equipment: Macbook Air, monitor and a keyboard & mouse set.
• New, modern, bright and comfortable office space in the city centre.
• A lot of free parking spots around the office.
• Access to the company's library.
• Great working atmosphere.
• Chill out room with a PlayStation, and mini gym.
• Free snacks and beverages in a kitchen.
• Company parties and social activities.
• Employee referral program.
• Relocation Package within Poland.

The controller of your personal data included in your job offer and others collected during the recruitment process is SpotOn Poland spółka z ograniczoną odpowiedzialnością with its registered office in Kraków, Aleja 29 listopada 20, Kraków, e-mail address:

poland- We will process your personal data for the purpose of current or, if you voluntarily agree, also future recruitment processes. More information about how we proccess your data, including the basis for processing and your rights in relation to the processing, can be found on our website:

Administratorem podanych danych osobowych, w tym danych zawartych w dokumentach aplikacyjnych i zebranych w toku procesu rekrutacji, jest SpotOn Poland Sp. z o.o. z siedzibą w Krakowie (ul. Aleja 29 listopada 20, Kraków; adres e-mail do kontaktu:

poland- Dane osobowe będą przetwarzane w celu realizacji obecnych lub – jeżeli wyrazisz na to dobrowolną zgodę – także przyszłych procesów rekrutacji. Więcej informacji o tym, jak przetwarzamy Twoje dane, w tym także informacje o podstawach prawnych przetwarzania oraz o prawach przysługujących Ci w związku z przetwarzaniem danych, znajdziesz na stronie:

SpotOn is an equal employment opportunity employer. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law.

SpotOn is an e-verify company.