Documentation Specialist

Are you the link that keeps our operations running smoothly? At Blue Water, every shipment tells a story of precision, dedication, and teamwork. As a global provider of logistics services, we know that our success is built on the expertise and commitment of our people. For our documentation team in Poland we are looking for a Documentation Specialist who will enable smooth processes and service ensuring every shipment is documented accurately, delivered efficiently, and supported with expert care.

Your daily tasks will incl.:

• Preparing, printing, and verifying the accuracy of bills of lading and other transport documents.
• Organizing and coordinating courier shipments (domestic and international).
• Monitoring shipment status and liaising with courier companies to ensure timely deliveries.
• Collaborating with logistics, forwarding, and customer service departments regarding documentation and shipments.
• Archiving transport and courier documents in line with company procedures.
• Ensuring documentation complies with legal requirements and internal standards.
• Handling issues related to documentation and shipments (e.g., delays, missing documents).
• Preparing reports on executed shipments and document flow.

Requirements:
Your attention to detail, strong organizational skills, and ability to build positive relationships with customers and colleagues are not just expectations—they are the foundation of our promise to deliver professional and efficient support worldwide. Here, you'll collaborate closely with other departments, track progress, and recommend process enhancements, all while maintaining the high standards that define Blue Water. Too sum up, we are looking for someone who has:

• Previous experience in a similar role (logistics, shipping, or documentation) is highly desirable.
• Strong communication skills and the ability to build positive relationships with customers and colleagues.
• Good command of English (German language skills will be considered an asset).
• High sense of responsibility, attention to detail, and accuracy in handling documentation.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Proficiency in working with computer systems and the ability to quickly adapt to company-specific tools.
• Problem-solving mindset with the ability to handle unexpected challenges in a professional manner.
• Team-oriented approach combined with the ability to work independently when required

What We Offer
Join a supportive and collaborative team at Blue Water, where we value your contributions and provide opportunities for growth and development. Enjoy a dynamic work environment with a focus on innovation and efficiency. We offer the chance to be part of a entrepreneurial company in the logistics industry.

How To Apply
Apply as soon as possible, as we review and interview on an ongoing basis. We look forward to receiving your application and welcoming you to our team

If you have further questions you are welcome to contact Document Coordinator, Nicole Urtnowska at

Together we create solutions
Blue Water is a global provider of all logistics services in modern supply chain management. Founded in Denmark in 1972, Blue Water has 2600 employees at 80 offices worldwide. Every Blue Water office combines a strong global network with local expertise.

At Blue Water we are an expert in reefer transport. We have a strong position in the global reefer market with cross trade solutions through our network of global offices. The handling of chilled and frozen products requires special attention and skills. With our modern equipment and in-house knowledge, we offer global solutions for chilled and frozen products by road, sea and air.