Data Entry/Accounts Payable Specialist

2 dni temu

Warszawa, Mazovia, Polska MPS - Multi Parts Pełny etat

We are looking for a highly organized and detail-oriented Data Entry & AP Specialist to manage the accurate and timely processing of vendor invoices, perform account reconciliations, and maintain up-to-date records within our ERP system. This role plays a key part in ensuring financial accuracy and smooth coordination with vendors as well as our Shanghai, China office. Secondary responsibilities include supporting order processing and shipment tracking within internal business systems.

Responsibilities

Accounts Payable Focus (Primary Duties):

  • Vendor Invoice Processing:

Enter and code vendor invoices with accuracy and efficiency, ensuring compliance with internal policies and supporting documentation.

  • AP Reconciliation:

Perform regular Accounts Payable reconciliations with the China office and other vendors, investigating and resolving discrepancies promptly.

  • Communication with Vendors:

Liaise with vendors and internal teams to resolve payment or invoice issues, ensuring strong working relationships and timely issue resolution.

Operational Support (Secondary Duties):

  • Order Entry & Maintenance:

Input customer and sales orders and ensure timely updates as order status changes.

  • New Item Setup:

Upload and maintain accurate item data in the ERP system, supporting procurement and inventory teams with up-to-date records.

  • Shipment Tracking:

Update shipment records, including checking invoice accuracy, linking transactions, and uploading all required supporting documentation.

Qualifications

Minimum 4 years of Accounts Payable experience.

Hands-on experience with ERP systems.

Strong reconciliation and data entry skills with a high level of accuracy.

Proficient in Microsoft Excel and other Microsoft Office applications.

Excellent organizational and time management skills.

Strong communication skills; experience working with international vendors is a plus (English minimum B1)

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