Finance Administrator

Role Summary
The newly created role of Finance Administrator working on a prestigeous client account will form an integral part of the client's finance team, whilst also being part of the wider JLL Client finance team benefitting from training and job development from both companies. The Finance Administrator will be responsible for the daily processing of invoices on behalf of the client, liaising with suppliers, tracking approval and payment through the client's system and following up on any queries. Ad hoc duties for the wider JLL client finance team will also form a key part of this role.

Responsibilities

• Manage a mailbox for the receipt of supplier invoices
• Input Invoices into the client's system, following their coding structure
• Ensure that queries are dealt promptly and efficiently and that any unresolved issues are escalated.
• Ensure that approvals are timely and follow up with relevant individuals where appropriate to resolve any quesitons and ensure Suppliers are paid within specified payment terms
• Work with suppliers to obtain missing invoicing, and to correct any errors or manage queries.
• Prepare reports: UMLV (Unmatched, Logged Vouchers); Invoice payment status reports
• Prepare and review a monthly report on Suppliers paid by invoice with due date for payment.
• Support the Client's finance team
• Support the JLL dedicated Client finance team with monthly finance administrator tasks.
• Support Financial reporting

Requirements

• 1-year experience in a similar position (working with international teams and clients is preferable).
• Basic accounting and finance process knowledge required.
• Motivated, positive and flexible in approach to work.
• Proactive in identifying issues and potential solutions.
• Self – supporting; diligent.
• Strong written and verbal English language skills.
• Process-driven approach to work.
• Ability to learn quickly, and desire to develop.
• Customer Service: Commitment to solve requests and problems.
• Excellent interpersonal, presentation and communication skills.
• Intermediate / Advanced PC skills, proficient in Office tools, such as Microsoft Outlook Word & Excel. Including Excel Pivot Tables.
• Familiarity with JDE E1 financial is advantageous.

About JLL
We are in business to create and deliver real value for clients, shareholders and our own people in a complex world that is constantly changing.

JLL is a financial and professional services firm specialising in real estate services and investment management. We have more than 58,000 people in more than 1,000 locations in 70 countries serving the local, regional and global real estate needs of those clients, growing our company in the process. In response to changing client expectations and market conditions, we assemble teams of experts who deliver integrated services built on market insight and foresight, sound research and relevant market knowledge. We attract, develop and reward the best, and most diverse, people in our industry, challenging them to develop enduring client relationships built on quality service, collaboration and trust.

As the leading global provider of integrated facilities management services to corporations, institutions and investor clients around the world, JLL's Integrated Facilities Management (IFM) platform brings together multiple service lines to support a comprehensive solution to its clients.

As the world of real estate changes, IFM continues to evolve to accommodate the changing environment that companies face.  The best-in-class service lines that support the IFM platform include hard and soft services, engineering & operations,  project management, health & safety, energy & sustainability services, supply chain management and contract administration, client accounting, technology, legal and human resources.

JLL is an Equal Opportunities Employer and encourages applications from all sections of the community.

Diversity and equality of opportunity should be the central principle of your selection process. All stages of the process should be clear, objective and fair. Ensure you are not discriminating against potential applicants on any basis. Challenge each aspect of your job description to ensure that the requirements are essential to the role.