Clinical Trial Administrator

Clinical Development Centre (CDC)

Warsaw, Poland

It's not unusual to support clinical trials – but in this role, you'll be at the heart of making them happen, helping to turn scientific discoveries into real treatments for patients.

Your new role
This role is a temporary cover position, contracted for a period of 12 to 18 months. As a Clinical Trial Administrator (CTA), you will provide essential administrative and operational support to ensure successful execution of Novo Nordisk's clinical trials. You will be a key member of the trial team, working closely with Trial Managers and Clinical Research Associates to ensure timelines, documentation, and quality standards are met.

Your key responsibilities will include:

• Supporting the preparation, execution, and closeout of assigned clinical trials to meet quality and timeline expectations.
• Managing and maintaining trial documentation, including filing, Quality Control, and archival in the Trial Master File (TMF) in accordance with Standard Operating Procedures.
• Assisting in the preparation and submission of clinical trial applications and ethics committee materials.
• Coordinating and tracking clinical trial payments and invoices, such as investigator fees.
• Organising and supporting internal and external meetings, including investigator and project meetings, and handling related logistics and minutes.
• Supporting local safety reporting, clinical supply management, and customs documentation as relevant.
• Preparing and managing trial agreements and supporting communication with investigational sites.

Your new department
You will join the Clinical Development Centre (CDC), part of Novo Nordisk's Development organisation. In Development, we shape, build, and execute an industry-leading pipeline of innovative medicines. We are driven by science, collaboration, and a shared passion to improve lives through clinical research excellence.

At the CDC, we conduct and support clinical trials across therapeutic areas. You'll work alongside a team of dedicated professionals committed to maintaining the highest ethical and scientific standards, helping bring life-changing treatments to patients faster.

Your Skills & Qualifications
We are looking for a structured and detail-oriented professional with a genuine interest in clinical research. You thrive in a dynamic environment and enjoy being part of a collaborative, purpose-driven team. You will bring:

• A bachelor's degree in life sciences, healthcare, or a related field.
• 6 months experience in clinical trial administration or a similar role within the pharmaceutical or healthcare industry (TMF or trial coordination experience is a strong advantage).
• Experience in site payment processing.
• Proficiency in Microsoft Office and strong attention to documentation quality. Excellent organisational and multitasking skills, with the ability to manage competing priorities.
• A proactive, service-minded approach and a commitment to high-quality standards.
• Fluency in Polish and English.

Working at Novo Nordisk
Every day we seek the solutions that defeat serious chronic diseases. To do this, we approach our work with an unconventional spirit, a rare determination and a constant curiosity. For over 100 years this unordinary mindset has seen us build a company unlike any other. One where a collective passion for our purpose, mutual respect and a willingness to go beyond what we know delivers extraordinary results.

What We Offer
There's more on offer here than the meaningful work you'll do. Being part of a global healthcare leader means opportunities to learn, grow, and shape your career across many paths. Our benefits are designed with your life and aspirations in mind, ensuring you can develop and thrive at every stage.

Deadline
November 4th, 2025. Applications are reviewed on an ongoing basis.

Novo Nordisk is currently in the process of adjusting job titles globally. Please note that the job title listed in this advertisement may be subject to change. More detailed information will be provided during the recruitment process.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

We're not your typical healthcare company. In a modern world of quick fixes, we focus on solutions to defeat serious chronic diseases and promote long-term health. Our unordinary mindset is at the heart of everything we do. We seek out new ideas and put people first as we push the boundaries of science, make healthcare more accessible, and treat, prevent, and even cure diseases that affect millions of lives. Because it takes an unordinary approach to drive real, lasting change in health.