HR Administration Specialist

About Andea:

Andea specializes in delivering manufacturing technology services and solutions, from conducting technical assessments and providing strategic manufacturing systems to managing global MES rollouts. Our employees are process experts in production and logistics, quality management, and production data analysis. We have successfully delivered hundreds of global manufacturing system implementations in various industries, including Automotive, Aerospace & Defense, Packaging, Medical Devices, FMCG, and Industrial Machinery & Equipment.

Why Andea:

• Andea provides hands-on management and mentorship by people who have been in the industry for over 20 years and have worked at companies like SpaceX.

• Andea is the leading solution implementer of Apriso, considered best-in-class MES (as stated by Gartner).

• Andea is growing steadily while holding onto and cherishing its small company ideals.

• Andea offers multiple career paths and opportunities tailored to each employee.

• Andea prides itself on its onboarding process and continuous education options.

Job Description

Join our HR team as a specialist responsible for providing comprehensive support for employee processes and day-to-day employee experience. This is a role with real contact with people, close cooperation with managers, and an impact on the smooth functioning of the organisation. We work in a hybrid model (3 days in the office in Krakow), combining flexibility with teamwork.

Duties

Duties and Responsibilities:

• Maintaining personnel files (paper and electronic), recording working hours, holidays, and absences.

• Preparing HR and payroll documents, contracts, annexes to certificates, and documents relating to benefits.

• Coordinating employee benefits, including cooperation with suppliers.

• Ongoing contact with employees, including signing documentation, receiving applications/statements, and responding to enquiries.

• Cooperation with an external accounting and HR company: data transfer, reconciliation of settlements, and benefit reports.

• Ongoing support for employees and managers in the area of HR and payroll processes

• Resolving ongoing HR issues.

• Preparing periodic HR reports (e.g., employee turnover, absenteeism, and headcount structure) for management and line managers.

• Analyzing HR data and presenting key findings and recommendations in reports and dashboards.

• Collaborating on ad-hoc HR reports and customizing standard reports to meet current business needs.

Required skills

Requirements

• Higher education (labour law, HR, economics, or related fields).

• Experience in human resources (min. 2-3 years).

• Excellent knowledge of the Labour Code, Social Insurance Institution (ZUS); advanced Excel.

• Fluency in Polish and English (business level).

• Analytical skills, communication (face-to-face contact with employees), organisation, and discretion.

• Demonstrate strong administrative and organisational skills.

• Willingness to work hybrid (3 days from the office).

What we offer

Flexibility

We are committed to building trust in the workplace by doing the right thing at the right time with the right people. Achieving a harmonious work-life balance is facilitated through our hybrid system, offering flexibility where you can select the employment arrangement that best suits your needs, whether it be traditional employment or a B2B contract.

Exciting projects

You'll be working with big manufacturing companies in industries like aerospace or renewable technology alongside former SpaceX employees.

Perks

• Multisport card

• Healthcare plan

• Company retreats

• Life insurance

• Employee referral program

• A charity initiative, Andea Grants, where every month we draw a winner who gets to donate 5000 PLN to a chosen charity

Impact

We give you an opportunity to work for an organization where you will have the ability to make an impact and ability to access and interact with the product owners, management team, and clients.

Grow with us

You'll begin your journey with Andea's HR team through a structured onboarding process designed to familiarize you with our HR operations and controlling practices.

We value continuous development and knowledge sharing, so you'll have access to internal expertise, collaborative sessions, and tools that help you grow. At Andea, we support and empower our HR professionals to gain experience and advance their careers at a pace and direction that feels right for them.

Recruitment process

Step 1. You apply for this position online.

Step 2. After our HR department reviews your application, they schedule a 30-minute online conversation to get to know you better.

Step 3. You are invited to an interview at our office