Office Administrator, Corporate Administration

At HedgeServ, we're redefining what's possible in fund administration. With more than $700 billion in assets under administration, we partner with the world's most forward-thinking investment managers – across private equity, private credit, endowments, hedge funds and more – to deliver seamless, tech-enabled solutions that drive performance.

Our proprietary platform, enhanced by machine learning and robotic process automation, gives clients real-time insights and unmatched control over their operations. Alongside our technology, we offer award-winning service through our team-based approach -- led by a deeply experienced team of industry experts. Our solutions span the full investment lifecycle, including fund accounting, middle office, risk, compliance, tax, and investor services.

We're a future-focused company, empowering our people through a robust career development framework, clear career trajectories with structured learning paths, training, and progression plans. We invest in leadership development and in our collaborative culture, creating space for talent to grow. Our corporate values – Relationships, Support, Innovation, and Expertise – create a sense of shared purpose and belonging, and we recognize our employees sit at the core of our success. We continue to innovate and evolve through our employees, working together to achieve our shared vision and mission.

HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. We've been recognized as an employer of choice, earning a top 100 workplaces designation.

Founded in 2008, HedgeServ has grown into a global organization with over 2,000 experts across the globe, with offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, the Philippines, and Australia. We've earned numerous accolades, including Top Overall Administrator, along with #1 rankings for providing alternative asset services in Accounting, Technology, Client Service, Investor Services, Alternative Fund Expertise, Reporting, and Regulatory Expertise.

Your responsibilities:

• Supporting all office services across the HedgeServ regions (EU/AUS/PHP) and working as part of the Facility Team

• Handling/processing incoming calls / post

• Preparing orders for and managing all office deliveries

• Raising POs, managing incoming invoices for all regions and managing vendor relations

• Supervising on site locally any maintenance services and following up on completed work reports and co-ordinating services at other locations

• Supporting all Sports and Social teams on booking events and activity

• Coordinating courier services across all regions

• Support onboarding/separation employee process and coordinating tasks with relevant internal stakeholders

• Supporting the HedgeServ Employee Notification System and Hotel Desking processes

• Maintaining all logs and budgets and providing reports relevant to the above tasks

• Any tasks as directed by your Supervisor

Our requirements:

• Business Administration / Management degree

• 0-1,5 years of experience in office administration field would be desired

• An enthusiastic person who is keen to learn and can cope under pressure to work in our busy office

• Excellent oral and written communication skills

• Highly organized and flexible

• Computer literate and with good Excel knowledge

• Full training will be provided

What we offer:

• Premium Health Insurance

• Sports Club Membership

• My Benefit – Cafeteria System

• Tuition Support

• Active Sports and Social Committee

• Life Insurance