Lease Administrator

Job Title: Lease Administrator (Remote) - Poland

Location: Remote (Anywhere in Poland)

Job Summary: We are seeking a meticulous and organized Lease Administrator to join our team. As a Lease Administrator, you will be responsible for managing and administering lease agreements for our properties across US and EMEA.This role requires attention to detail, excellent communication skills, and a thorough understanding of leasing regulations and procedures.The ideal candidate will thrive in a remote work environment and possess the ability to work independently while collaborating effectively with team members.

Key Responsibilities:

1. Lease Agreement Administration:
   • Administer lease agreements for commercial and residential properties, ensuring accuracy and compliance with relevant regulations and company policies.
     
   • Maintain comprehensive lease records and databases, including lease terms, rental payments, and lease renewals.
     
2. Tenant Communication and Support:
   • Serve as the primary point of contact for tenants regarding lease-related inquiries, requests, and issues.
     
   • Facilitate effective communication between tenants, property managers, and other stakeholders to address concerns and resolve disputes.
     
3. Lease Renewals and Negotiations:
   • Coordinate lease renewal processes, including preparing renewal notices, negotiating lease terms, and updating lease agreements as necessary.
     
   • Collaborate with property owners and legal professionals to ensure lease agreements reflect current regulations and market conditions.
     
4. Rent Collection and Financial Management:
   • Monitor rent payments, track delinquencies, and follow up with tenants as needed to ensure timely payment.
     
   • Work closely with accounting teams to reconcile rental income, fees, and expenses, and assist in resolving discrepancies.
     
5. Compliance and Regulatory Oversight:
   • Stay abreast of relevant leasing laws, regulations, and industry standards in Poland and ensure lease agreements comply with legal requirements.
     
   • Assist in preparing documentation for regulatory audits and inspections, maintaining accurate records to demonstrate compliance.
     
6. Process Improvement and Documentation:
   • Identify opportunities to streamline lease administration processes and enhance efficiency through the use of technology or revised procedures.
     
   • Document lease administration workflows, policies, and best practices to facilitate training and knowledge sharing among team members.
     

Qualifications:

• Bachelor's degree in Business Administration, Real Estate, or a related field.
  
• Proven experience in lease administration, property management, or a similar role.
  
• Strong understanding of leasing regulations, contract law, and property management principles.
  
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
  
• Proficiency in using lease management software and Microsoft Office applications.
  
• Effective communication skills in Englishboth written and verbal.
  
• Ability to work independently and collaboratively in a remote team environment.
  

Beneficial Qualifications:

• Certification in Property Management or Lease Administration.
  
• Experience working remotely or in a virtual team setting.
  
• Experience working on the US market would be a bonus.
  

Still interested in this opportunity?

Submit your CV (in a Microsoft Word format) today

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