Executive Assistant

Description

Fluke Reliability is seeking an exceptional, self-motivated, and versatile Executive Assistant. Ideal candidate must be proactive with excellent problem-solving and judgment skills and be able to think and plan ahead to handle multiple requests appropriately. This role requires attention to detail, ability to meet tight deadlines, high level of flexibility, great organizational skills, strong time management, and integrity and professionalism in handling confidential information. Individuals must demonstrate the ability to accommodate flexible work schedules, based on the needs of management and the department. Working in different time zones is part of daily business/management.

Responsibilities:
Maximize Executive's efficiency and priorities including booking appointments, managing the executive's to-do, and maintaining a frequently changing calendar through Outlook; ensuring the Executive's Day is organized and productive.Coordinate all aspects of executive-level appointments, meetings, receptions, and conference calls, including the booking of rooms, ordering of food, disseminating of materials for high-level meetings, working with other administrative staff, etc.Book and/or coordinate travel arrangements including both domestic and international travel (air, ground, hotels, dining, tours, etc.) with travel management System Concur (SAP).Prepare Executives for meetings by clarifying the purpose of each meeting, preparing the agenda, pulling background materials, and preparing briefing documents. Following meetings, help coordinate additional administrative support whenever necessary, conduct follow-up tasks or activities, and ensure timely completion of commitments made.Create and/or assist with the creation and modification of presentation materials, spreadsheets, and other various documents using PowerPoint or other software programs (partly internal companies' software).Serve as gatekeeper of the Executive's time, schedules, and information while maintaining a courteous manner.Prepare, reconcile, and track expense reports (Concur travel management system).Partner with the Executive team and other Executive Assistants to create a seamless support environment.Office Management for the German subsidiary with 120 employees in close coordination with the Managing Director.Qualifications:
5+ years of previous experience supporting senior executives.Proficiency with Microsoft Office: Outlook, Excel, Word, PowerPoint, and SharePointDetailed planning, time management, and organizational skillsExceptional written, verbal, and interpersonal communication skillsUnderstands and meets deadlines and time-sensitive issues in a fast-paced environment.Builds relationships with the assistant community as well as with internal/external leaders and other team members.Cooperation with external service companies.Maintains confidentiality and acts with discretion with a high degree of maturity/professionalism with senior leadership.Central interface to all employees coordinating/delegating.Quickly learns and adopts new technologies.Able to change direction as needed and perform with unanticipated interruptions or pressures. Absolutely stress-resistant.Collaborative, team player; willing to jump in and do the work needing to be done.Associate or bachelor's degree preferred. Hospitality training/education and/or service area is an advantage.Language: Fluent English – English is the business language of the company.

Fortive Corporation Overview

Fortive's essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 18,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We're honest about what's working and what isn't, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

Ready to move your career forward? Find out more at

Fluke Corporation is the world leader in the manufacture, distribution and service of electronic test tools and software. We are a dynamic market leader with sound financial health. Fluke has achieved the number one or number two position in every market in which it competes. The Fluke brand has a reputation for portability, ruggedness, safety, ease of use and rigid standards of quality. A wholly owned subsidiary of Fortive Corporation ), Fluke is a multi-national corporation headquartered in the greater Seattle area. We offer an entrepreneurial environment that is team-centered, customer-driven, quality-focused, and growth-oriented. It is driven by the phenomenally successful Fortive Business System. Working at Fluke gives you access to a robust career development process and challenging, "stretch" opportunities

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