Employee Benefits Administrator

5 miesięcy temu

Kraków, Polska State Street Pełny etat

Purpose of Role:

Reporting to the EMEA Benefits Administration Manager, this role is within the GHR Global Benefits team and is required to provide a hands on focus for Benefits administration for the Poland team as well as support for other EMEA countries, including accountability of all associated compliance and statutory reporting activities.

This role has a high level of focus on Compliance, Data Protection, and Benefits Administration in a complex operating model and compensation structure.

Major Responsibilities:

This position requires an administrator with strong technical and business process skills, and the ability to interact at all levels of the organization. A requirement to demonstrate a flexible approach and ability to work under strict deadlines is essential.

Continually execute the GHR Global Benefits Strategy to ensure alignment to corporate and GHR goals

Deliver benefits administration across EMEA locations, support payroll and HR administration to include coordinating related activities with Finance, Legal, etc., as needed, and providing customer support for such HR services.

Responsibility for benefit and pension administration to ensure effective controls are utilized and payments are delivered to correct third parties within the scheme deadlines.

Responsible for end to end administration, benefits process and timely payroll notification

Manage the Social Fund budget on employee level according to the legal requirement, track the spending on the monthly basis on invoices manage one off requests for financial support

Manage the enrolment to the Social Fund at the end of the year, building the database, organizing and sending communication. Providing the final output to payroll vendor.

Manage the ongoing enrolment to the social fund (new hires during the year), as well as leavers Manage the Cafeteria portal

Act as a local escalation point for all benefits administration issues

Working on own initiative with minimum supervision

Engage with key stakeholders, subject matter experts and operational areas to quantify, track and measure potential business benefits for any defined HR processes.

Key Contact with vendors

Managing the ongoing communication, execution of process steps with the vendors

Develop and build strong partnerships across key areas such as GHR, Finance, Audit and Compliance, vendors

Level of Education/ Specific Qualifications:

HR/finance/accounting preferred

Skills and Experience:

2 or more years’ experience in a/HR operations/benefits administration position with a strong understanding of best practice around controls, regulations, tax compliance, and working with outsourced providers

Fluency in written and oral English. (very good level)

German language as an advantage

Strong oral and written communication skills

Good Excel skills (practical usage of various functions i.e. pivot tables, v-look up others)

Strong analytical and problem solving skills

Excellent organizational skills with the ability to work in a dynamic business environment

Ability to set priorities and handle multiple tasks simultaneously

Ability to deliver high quality work and to work under pressure with attention to detail

Ability to interact with all levels of employees and management and handle confidential information in a professional manner

Flexible, “can do” attitude

Team player with a strong customer focus

Required Competencies:

Ability to focus on the customer

Embraces culture of risk excellence

Strong interpersonal, influencing, and customer service skills

Uses independent action, judgment and decision-making

Demonstrates flexibility to meet changing business needs and priorities

Displays a positive attitude toward work and the work environment

Cooperates and works well with others

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