Sourcing & Contracting Manager

Hello. We’re Haleon. A new world-leading consumer health company. Shaped by all who join us. Together, we’re improving everyday health for billions of people. By growing and innovating our global portfolio of category-leading brands – including Sensodyne, Panadol, Advil, Voltaren, Theraflu, Otrivin, and Centrum – through a unique combination of deep human understanding and trusted science. What’s more, we’re achieving it in a company that we’re in control of. In an environment that we’re co-creating. And a culture that’s uniquely ours. Care to join us. It isn’t a question.

With category leading brands such as Sensodyne, Voltaren and Centrum, built on trusted science and human understanding, and combined with our passion, knowledge and expertise, we’re uniquely placed to do this and to grow a strong, successful business.

This is an exciting time to join us and help shape the future. It’s an opportunity to be part of something special.

Role overview

In this role you will be a part of a Global Procurement structure of Haleon and will be reporting to Director, R&D Procurement & Oral Health Innovation. This role will ensure execution, coordination and tracking of contract and financial information, key to Haleon performance and will also support sourcing initiatives when appropriate.

In the role you will be responsible for management and execution of contracts, purchase orders and invoice process while engaging with third parties supporting R&D (e.g.: CROs, clinical sites, HCPs, Pre-Clinical vendors) within Procurement. You will act as the centralised contract management contact for clinical development activities. Maximising value and minimising the risk of working with external third parties through effective collaboration with Haleon Clinical Development teams and external parties, by supporting study teams' contract management with third party suppliers for Clinical Development activities.

You will act as subject matter expert for contract compliance in the specific region for the service in scope, working with Business Owners to develop both understanding of their requirements and to prepare appropriate solutions for their supplier contracting needs.

Use contracting and legal knowledge to support the R&D Procurement organisation in accelerating the R&D pipeline.

Proactively identify and facilitate resolution of all business, legal, compliance and due diligence issues through escalation to the appropriate group within Haleon when necessary (i.e., the study team, finance, compliance, legal or risk/due diligence, etc.)

Work in alignment with the Haleon Risk Due Diligence Team to assess suitability of suppliers, apply appropriate language to contracts after Risk Assessment is completed to create a robust contract that minimizes Risk to Haleon

Build relationships and ensure the appropriate communication strategy is in place with key stakeholders; understand business requirements, identify opportunities to create value, position Procurement’s value proposition, and align contracting strategies to assurance of compliance, quality, service, cost and innovation.

Support simplification and continuous improvement on Haleon sourcing and contracting processes.

Deliver ongoing contract management in a timely and appropriate manner including Changes in Scope/Amendment, conflict resolution (including developing recommendations for resolution) to reduce operational, financial and/or legal risk for that engagement or to the study.

Determine, define, and review the scope of contract services required, suitability of suppliers, identification, and resolution of all business and legal issues, drive timely contract review and approval flow with Business Owners until fully executed contracts and ensure that all relevant approvals are obtained in advance and on time.

Ensure upload of all contracts and amendments, into appropriate repository.

Track contracts in relevant databases; ensure all contract pre-requisites are in place prior to contract execution.

Create, track, and obtain Purchase Order (PO) approval for contracts in scope executed globally.

Negotiate and execute low/medium complexity agreements in a timely manner under a defined category or contracting strategy. Understand legal challenges in a global environment, communicate with peers in legal, finance and/or risk management teams, and provide guidance related to contract drafting and contract negotiation. Make system updates to support contract reporting.

Ensuring Haleon policies are adhered to with respect to appropriate authorization and routing of contracts for technical approval or grant of authority ensuring that the appropriate production, distribution, and document management occurs.

Consistently demonstrate Haleon values and behaviours, foster the environment of a modern employer. Contribute to cultural change to enable an organisation focused on decision-making accountability, quality, speed, performance, results, and collaboration.

Be accountable for developing and delivering against performance goals.

Build relationships with leaders of key suppliers to ensure the value of the supplier-Consumer Healthcare relationship is optimized.

Qualifications & Skills :

Academic degree in Contract Management, Procurement, Supply Chain, Business Administration

5+ years’ experience in Pharmaceutical/Consumer Healthcare preferably in Clinical/Medical Operations Support – Contract Management- Clinical development or R&D procurement

Project management experience

Understanding of corporate and operational business needs; Ability to liaise with other functions, e.g., finance, procurement, medical affairs, and external vendors as needed.

Comfortable in influencing without authority across functions up to the functional management teams

Good practical knowledge of Change Management process and its practical implementation 

Rapid learning ability to deal with complex and novel situations including negotiation, project management and contracting

Track record of success in continuous improvement, innovative work practices, simplification and driving changes to achieve these.

Demonstrated experience in working effectively in a complex matrix organization with senior internal stakeholder interfaces.

Well-developed soft skills are essential for success, exceptional verbal and written communication skills, strong teamwork, ability to interact well with all levels of management and staff.

Established contract management skills and aptitude coupling both hard and soft skills that has included multifunctional projects in a complex matrix

Understanding of key activities in the clinical development function

Experience in work requiring high level of attention to detail and excellent follow-up. 

Ability to create business solutions as required for efficient tracking, coordination, presentation, and communication purposes.

Ability to work with a sense of urgency, exhibiting resilience under pressure.

Strong analytical, problem solving, influencing and organisation skills.

None of us should ever feel like we are standing still. Instead, we want Haleon to be a place where we feel like we are always progressing. 

Improving everyday health takes dedication. Energy. Effort. So we look to reward your contribution with a benefits package that includes: 

Career at one of the leading global healthcare companies 

Hybrid work

Attractive reward package (annual bonus & awards for outstanding performance, recognition awards for additional achievements and engagement) 

Extensive support of work life balance (flexible working solutions including working from home possibilities, health & wellbeing activities) 

Family benefits (extra parental leave, caregiver’s policy) 

Life insurance and pension plan 

Open and inclusive environment which is supportive and welcoming of all diversity strands (gender, race, ethnicity, sexuality, disability, or any other characteristic) 

Private medical package with additional preventive healthcare services for employees and their eligible counterparts 

Sports card (Multisport) 

Personalized learning approach

Supportive community and integration events 

Modern office with creative rooms 

Free car and bike parking 

Location – this role is based in: Poland, Warsaw or Poznan

#Li-Hybrid

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Care to join us. Find out what life at Haleon is really like www.haleon.com/careers/

At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone. We're striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives. We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

As you apply, we will ask you to share some personal information, which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

Haleon is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, Haleon may be required to capture and report expenses Haleon incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure Haleon’s compliance to all federal and state US Transparency requirements.