Office Administrator

2 miesięcy temu

Warsaw, Polska Ubisoft Pełny etat
Job Description

The Office Specialist will play a crucial role in supporting the day-to-day administrative tasks and ensuring the smooth functioning of our office operations.


Qualifications

Responsibilities:

  • Provide administrative & workplace support to ensure efficient office operations (i.e. office cleaning coordination, providing IT equipment to our team members with the support of our IT team).
  • Provide administrative assistance for employees in Poland (contracts, medical insurance, etc.)
  • Act as the administrative interface with our Services Providers and local authorities (ex: office maintenance, landlord, cleaning service, ZUS, Embassies, etc.)
  • Support local accounting need (collecting invoices, initiating payment requests, etc.)
  • Handle incoming/outgoing calls, emails, shipments, and correspondence, redirecting them as appropriate.
  • Manage travel arrangements with our local provider.
  • Maintain filing systems, both electronic and physical, ensuring accuracy and accessibility of documents.
  • Assist in organizing company events and gatherings.
  • Perform general clerical duties, including signing, photocopying, and mailing.
  • Order office supplies and maintain inventory levels.
  • Perform other administrative tasks as assigned.

Requirements:

  • We are seeking a highly organized and detail-oriented individual to join our team as an Office Administrator based in Warsaw.
  • Fluency in Polish and English is essential; proficiency in Ukrainian is a plus.
  • Proven experience as an Office Administrator or equivalent.
  • Excellent organizational and time management skills.
  • Strong verbal and written communication skills.
  • Proficiency in Teams & MS Office (Word, Excel, Outlook, PowerPoint).
  • Ability to multitask and prioritize tasks effectively.
  • Attention to detail and accuracy.
  • Professional demeanor and strong work ethic.
  • Ability to work effectively both independently and as part of a team.
  • Flexibility to adapt to changing priorities and work environments.

Education and Experience:

  • High school diploma or equivalent; additional certification in Office Management or related field is a plus.
  • Previous experience in a similar role preferred.
  • Basic knowledge of Polish labor law would be a plus

Working Conditions:

  • This is a part-time, in-office position based in Warsaw (Mokotów), Poland.
  • Standard hours of work apply, with occasional flexibility required to accommodate business needs.


Additional Information

Benefits:

  • Support of a B2B registration and maintenance by the professional accounting firm
  • Recommended provider for medical insurance/ accounting services
  • English language courses
  • Internal learning opportunities

Ubisoft is committed to enriching players’ lives with original and memorable gaming experience. We create worlds where people can express themselves, explore and discover new possibilities. 

Are you looking to work with enthusiastic experts who are tackling game-changing challenges in entertainment and beyond? At Ubisoft, we offer an open environment where bright ideas are given a chance to shine and everyone is eager to share knowledge.

Challenge accepted?

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