Office Coordinator

Solaris Laser is part of Markem-Imaje, a trusted world manufacturer of product identification and traceability solutions, offering a full line of reliable and innovative inkjet, thermal transfer, laser, print and apply label systems. Markem-Imaje delivers fully integrated solutions that enable product quality and safety, regulatory and retailer compliance, better product recalls and improved manufacturing processes.

As an Office Coordinator, you will be responsible for all office-related issues.

What you will do:

• Managing equipment and supply needs (ordering and restock of furniture, telecommunications, IT, kitchen appliances, and office equipment / supplies)
• Managing regular office equipment review, identifying needs for repairs and renovation (e.g., furniture, office equipment)
• Serving as the primary point of contact for all facility-related issues
• Responding to building emergencies rules and policies as needed and being a member of the emergency response team
• Coordinating office and parking space allocation
• Fleet management
• Supporting the site manager in the planning and management of facility budget and local projects
• Monitoring budget spendings, conducting market research for new services and evaluating current and future vendors’ offers
• Maintaining, tracking, and recording of non-production invoices from external partners (e.g., suppliers, insurance agents, security guards)
• Managing Reception activities (covering for post room/reception duties when required, greetings and assisting visitors, conference room booking system)
• Planning, organizing and coordinating special events and celebrations
• Entering Non-Production Purchase Requisitions to SAP for all cost centers and supporting in Concur policy fulfillment 
• Support other teams with various administrative tasks (answering and redirecting calls, disseminating correspondence, scheduling meetings, preparation of invitation for foreign visitors etc.)

What you need to have:

• Minimum of 2 years proven work experience as an Office Coordinator or similar role
• Strong knowledge of office management operations
• Familiarity with office equipment
• Flexible and quickly adapting in a dynamic environment
• Being proactive and taking responsibility of office functioning (5S/hospitality/CI)
• Excellent organizational and communication skills
• Reliable with patience and professionalism
• Proficiency in MS Office
• English (at least B2 level)
• SAP knowledge will be a plus
• Experience in facility management would be an advantage

What we offer:

• A great job, highly professional environment and friendly work culture
• Growth Opportunities within international organization
• Private Health Care (Medicover)
• Multisport
• Performance based yearly merit increase
• Recruitment Referral bonus
• Company Social Benefits Fund
• Opportunity to join a group life insurance plan
• Smart casual dress code

You’ll only be the right candidate if you are aligned to our values and culture:

• Collaborative entrepreneurial spirit
• Winning through customers
• High ethical standards, openness and trust
• Expectations for results
• Respect and value people

If you believe you match our values and have the experience we’re looking for, then apply We can’t wait to hear from you. #LI-Onsite #LI-WM1

We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position. Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.