Licensing Specialist

Job Description

We are looking for a dedicated and proactive Licensing Specialist to join our team. The Licensing Specialist will play a vital part in supporting our business development and licensing efforts by coordinating agreements, managing business & merchandise processes and fostering relationships with external partners.

(This job requires working from a Warsaw studio, hybrid mode)

Responsibilities:

Proactively seek and identify new business opportunities, proposing potential collaborations and partnerships to drive overall business growth

• Conduct market research to support Business Development & Licensing departments needs.
• Coordinate the entire lifecycle of agreements, from kick off to signatures.
• Monitor and report on invoice and payment statuses for contractual obligations.
• Oversee merchandise submissions from licensees, coordinating reviews and approvals with Approval Leads and relevant teams.
• Distribute approved studio assets to external partners for use in merchandise programs.
• Review submissions to ensure compliance with copyright standards and brand guidelines.
• Utilize tools like Trello, Miro, and Jira to manage projects, provide updates, and track milestones.
• Communicate feedback from internal teams to external partners, ensuring alignment on project objectives.
• Collaborate closely with other studio departments, such as Finance, Legal, Marketing, PR, Controlling and Development.
• Assist the Business Development team with day-to-day tasks.
• Respond promptly to business inquiries, primarily via the email channel.

• At least 1 year of experience in a role involving licensing, business development or partnerships/relationships management.
• Proficient communication and coordination skills, with the ability to ensure smooth collaboration between internal and external teams.
• Strong organizational and multitasking skills, with a proven ability to manage multiple projects simultaneously.
• Excellent communication skills, both written and verbal.
• Familiarity with project management tools such as Trello, Miro, or Jira.
• Proactive attitude with the ability to adapt to a dynamic work environment.
• Experience in cross-departmental collaboration and building positive relationships with partners.
• A keen eye for detail and adherence to copyright and brand guidelines.
• Fluency in Polish and English

Working mode

• Hybrid/On-site work at our Warsaw studio.

Perks & Professional Growth 

• Flexible working hours — start your workday anytime between 8:00 and 10:00 AM.
• Trainings, lectures and courses — internal workshops, external training for each employee, ‘Meet a star’ events, knowledge-sharing initiatives, online tutorials, and e-learning classes are all available. There’s always something to learn
• REDs have access to the cafeteria platform through which they can receive subscription benefits, additional medical packages or vouchers and codes to shops and cinemas.
• Merch — gifts for newborn rebels and regular chances to nab some cool swag
• A welcome pack filled with goodies — to help you feel right at home once you join the team

Health & Well-being

• Private medical healthcare — a selection of medical plans with dental care to choose from, which are also accessible for your partner and relatives.
• Health checks — tests and vaccinations at the studio as well as professional advice and guidance from a specialist doctor.
• Psychological care — free mental health support and various well-being webinars. 
• Multisport card — gain access to a wide number of sporting and fitness facilities across the city.

Social Activities & Life in the Office

• Dog-friendly office — dog owner? Bring your pooch with you and look after them while working There’s always a furry friend or two to meet at the studio.
• Social events — we host regular gatherings at the studio where we can all unwind, play games, and just have some fun together.
• Healthy selections — ​​organic fruit, snacks, muesli, organic honey, vegan milk, and speciality coffee are all at your disposal around the studio. Enjoy
• Truly international working environment — a chance to meet and work with a diverse selection of people from all around the world.

Head office in Warsaw

• Sustainable campus with an eco ethos — solar panels provide green energy, 2000 plants and an air-filtering system to help provide clean air, electric car charging points, flower meadows, and more green features in the works.
• An onsite, well-equipped gym with a climbing wall, daily Gym Assistant support and yoga and healthy spine classes.
• Car and bike parking spaces.
• A designated space for your bicycle, as well as bicycle repair equipment and showers available whenever you need them. 
• No dress-code — we like to keep it casual.

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