Facility Coordinator

Join an industry leader and make a positive change in the sustainable use of the world’s natural resources. Together, we will transform the business and drive the industry toward a greener future.

At Metso, you will be supported by our inclusive culture and a network of colleagues from around the world. With us, you will embark on a personal growth journey and are encouraged to realize your potential. This is your invitation to rise above the possible.

Metso is a frontrunner in sustainable technologies, end-to-end solutions and services for the aggregates, minerals processing and metals refining industries globally. We are now entering the next phase in our Minerals digital development journey and establishing a Digital Design and Development Studio in Kraków, Poland to accelerate the development and implementation of customer-focused digital solutions.

Metso’s Digital Design and Development Studio is a place where cutting-edge technology and creative design converge to create value-added digital solutions. Our in-house software expertise forms a robust foundation for business models that directly benefit our customers. Collaboratively, our talented teams focusing on topics such as data, AI, software and UX design, drive innovation and make a positive impact.

If you're passionate about driving sustainable change, we want you to join our team to set the new standards.

Facility Coordinator

Primary location: Krakow, Poland

We are seeking a Facility Coordinator to join our Digital and Design Development Studio in Krakow. 

This position is located in Poland, Krakow including hybrid options (3 days in a week work in the office).

What you'll do

● Oversee the daily operations of the office, managing office contractors.

● Handling access cards and assigning parking spots.

● Coordinating document workflow, document archiving, and ensuring proper information flow.

● Handling postal and courier parcels and letters and cooperation with external suppliers.

● Providing the efficient functioning of the office (supply with necessary materials, cooperation with the cleaning company and technical service, reporting defects and equipment failures).

● Manage internal/external visitors and access.

● Develop and implement office policies and procedures (cleaning, maintenance, asset management, posts), support Hire and Leave processes.

● Manage lock-box for office as needed (invoices to be collected and sent for processing e.g. travel if required).

● Asset & inventory management.

● Addressing and resolving office-related issues and requests.

● Ensure compliance with all applicable regulations.

● Assisting in managing office-related budgets and expenses.

● Facilities support to internal and external events.

● Utility contracts/providers management, Manage Supplier and Utilities provider’s performance.

● Support Entry/exit processes.

● Liaise with Landlord according to roles and responsibilities set in the Lease Agreement, represent METSO.

● Process supplier invoices.

● Provide administrative support to Finance (supplier invoices), HR (entry/exit processes).

● Coordinate and support CSR and ESG activities.

Your qualifications

● Ability to manage multiple tasks, prioritize, and ensure efficient office operations.

● Strong verbal and written communication skills for interacting with staff, clients, and suppliers.

● Ability to build relationships and work effectively with a diverse team.

● Ability to identify issues and develop solutions quickly and efficiently.

● Ensuring accuracy in all tasks, such as budgeting, reporting, and compliance.

● Familiarity with office management software (e.g., MS Office, ERP systems).

● Ability to manage budgets, process invoices, and perform cost control.

● Experience in planning and executing projects, such as office relocations or renovations.

● Efficiently managing time and meeting deadlines.

We Offer

● Challenging opportunities contributing to Metso industry-leading solutions in a friendly, respectful and global environment.

● Modern office in Kraków city center.

● Private Health Insurance.

● Hybrid work model.

● Get together activities.

● Trainings, e-learning courses and webinars.

● Professional development.

Get in touch

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