Global Mobility Invoicing Coordinator

5 dni temu

Kraków, Lesser Poland Hitachi Vantara Corporation Pełny etat

Description

Mission Statement:

The Global Mobility team, which consists of the International Assignments and Project Workers teams, manages the relocation, assignment, immigration and settlement processes for our growing population of internationally mobile employees, ensuring compliance with all relevant laws and regulations. We are searching for an Invoicing Coordinator who will be the main point of contact for our internal stakeholders and external Global Mobility suppliers for all matters related to the invoicing process. The Invoicing Coordinator plays a key role in Hitachi Energy's supplier satisfaction and contributes to cash flow efficiency by ensuring that our suppliers are paid correctly and in time, and that Hitachi Energy processes invoice payments and any complaints in an efficient and correct way. The role involves supporting all stakeholders globally and the company's global mobility team which is also spread across the world.

Your Responsibilities:

  • Acting as the central point of contact for all stakeholders and Global Mobility (GM) suppliers when it comes to payments and the invoicing process for the GM function and proactively thinking of and implementing possible process improvements.
  • Working closely with GM consisting of both the International Assignments and Project Workers teams, Accounts Payable, Finance and Supply Chain Management colleagues across the world.
  • Partnering with external GM suppliers to ensure that all services are paid correctly, timely and in a compliant manner, while ensuring a smooth Purchase Order (PO) creation and invoice coding process on Hitachi Energy's part.
  • Participating in projects related to invoicing in Global Mobility in general.
  • Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background:

  • A bachelor's or master's Degree in a relevant field, which includes Business Administration, Finance or Accounting as your basis and 2-3 years of relevant work experience including maintaining relationships with (Global Mobility) suppliers.
  • The ideal candidate will have 1-2 years of experience in Finance or Business Administration, especially in invoice management and communicating with all stakeholders involved in the payment process. Preferably, the candidate also has a procurement background, or at least experience with Purchase Order creation and/or invoice coding.
  • A confident individual that can maintain relationships in the business world. Possesses excellent communication skills and can interact with people of different cultures and nationalities. Enjoys work that is complex and detailed in nature.
  • Familiarity with the payment process and creation of purchase orders in SAP Ariba or, preferably, with invoice coding in the VIM tool.
  • Team player with good organizational, planning and decision-making skills.
  • Ability to work in a fast-paced, dynamic environment with multiple tasks at the same time and able to adapt to changing business needs, while maintaining focus on delivering the results within tight deadlines.
  • Able to maintain confidentiality and handle sensitive information.
  • Proficiency in English language is required; other European languages are a plus.
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