Administrative Assistant

1 tydzień temu

Gdańsk, Pomerania, Polska TN Poland Pełny etat

Join our Administration Team as an Administrative Assistant in a top-notch office in Gdansk. This dual role is crucial for providing high-level administrative support to executives and ensuring smooth daily office operations. This position requires someone who has excellent organizational and communication skills, a proactive approach, good judgment, and strong time management skills.

About us: GetResponse is a SaaS company recognized for its industry-leading email marketing and marketing automation software. We've been serving our customers since 1998 and are proud to have 350,000+ SMBs and 1,000+ enterprise customers on board. Our team is made up of 350+ fantastic individuals working in distributed locations. We're global, remote-friendly and multicultural, yet we share the same values.

Key Responsibilities:

  • Managing and organizing the executive team's calendars (coordinating and scheduling meetings, appointments, and events)
  • Supporting executives in organizational and administrative tasks
  • Preparing primary documents and reports when needed
  • Managing incoming and outgoing correspondence and calls, ensuring proper documentation flow with the highest confidentiality
  • Liaising with external partners, suppliers of goods and services, and institutions (telecommunications, post offices, couriers, public offices, suppliers)
  • Managing the office space and liaising with the facilities manager
  • Monitoring office supplies and researching advantageous deals or suppliers
  • Providing general administrative support for the GetResponse office and its employees daily
  • Handling travel arrangements for all employees and the Board

You may be a perfect fit if you have:

  • At least 1 year of work experience in a similar position
  • Excellent organizational skills and attention to detail
  • The ability to juggle multiple projects and prioritize effectively
  • The initiative to self-troubleshoot problems with a sense of responsibility and urgency
  • A positive and proactive approach to work
  • Effectiveness in information research using Internet sources
  • Comfort working confidentially and under little or no supervision
  • Excellent communication and collaboration skills
  • Sound and proven knowledge of MS Office
  • Very good command of English (B2 level)
  • Native or close-to-native command of Polish
  • Experience in working on MacBook would be an asset
  • Active driving license (cat. B)

Salary range: Contract of employment: 5000 – 6500 PLN gross/month

  • Private medical care for employees and their family members
  • Employee referral program – up to 10,000 PLN for recommending a friend
  • Flexible working hours and no meeting days – we want to help you adjust your schedule to your activities
  • Wellbeing and mental health culture – mental health helpline, sport card, yoga classes, etc.
  • Modern equipment – most of our teams work on MacBooks
  • Subsidy for monthly public transport ticket on your home-office route
  • Language classes
  • Internal initiatives like webinars, knowledge-sharing sessions, and more

Apply and enjoy our fully remote online recruitment process

1. Review stage: We'll check your resumé/CV to screen for various criteria and match your talents with opportunities.

2. Phone interview: We'd like to get to know you, and vice versa. Let us know why you want to join our team and why you'd be a great fit with us.

3. Task challenge: Show off your skills We'll ask you to complete a brief task. We'll suit it to fit your skills and your calendar.

4. Final interview: It's your chance to shine and show that you're the perfect fit for the role. Meet your future manager and see what's in store for you.

5. Offer: If you have what it takes, accept our offer and — welcome aboard Join our team and be in great company

Martais is the recruiter responsible for this process – if you have any additional questions, feel free to contact her

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