Office Manager

6 dni temu

Kraków, Lesser Poland TN Poland Pełny etat

Tanium is seeking a forward-thinking, organized, and dynamic Workplace Manager to oversee our office in Kraków, Poland. The ideal candidate possesses an entrepreneurial & operational mindset who will build relationships with global leadership and key stakeholders in a matrixed environment.

What You'll Do:

In this role, you will oversee the day-to-day operations of our new Kraków office operations, and curate the programs, services, projects, and events that support Tanium's culture. You'll be a composed and decisive self-starter who uses our core values to drive decision-making. You will multi-task projects, promote cross-functional team synergy and be an advocate for the needs of the employees, space, facilities, and administrative programs in Kraków. This is a full-time role based in the Kraków office, and reports to the US based Sr. Manager, Real Estate & Workplace rolling into the greater Global Administrative Operations function; however, the role requires constant collaboration with a variety of key stakeholders and local leadership. Initially this role will manage a serviced location but will transition to a long-term leased space. This role will support the G&A function to include HR, Enablement, Legal, Finance, IT Operations, and Admin ops.

  • The position is an "on-site" role with a presence in the office expected
  • The local functions will operate 24/7; however, the expectation is this role will work standard hours (8:00-17:00)
  • Organize and champion our employee experience offerings and contribute your voice to Tanium's global strategy for these programs
  • Closely work with IT logistics to ensure hardware assets are received and distributed appropriately
  • Assist with local Administrative & HR processing tasks that cannot be done remotely by our US-based teams
  • Assist with local new hire welcome swag/branded merchandise operations in collaboration with the Swag Operations Team
  • Build strong internal relationships with our employees, leadership, partner teams, and key stakeholders
  • Innovate and deliver programs and services to support our growing distributed workforce in the region, as well as onsite facilities
  • Support and address local safety, security, and facilities-related concerns and communicate status and updates effectively
  • Act as a conduit for US / UK-based operational teams and promote operational efficiency for the locally-based team
  • Timely mail processing and understanding of Polish shipping rules and regulations

We're Looking For:

Education

  • Bachelor's Degree required, or AA/AS with equivalent experience

Must Have:

  • Experience of administrative Workplace programs and/or site management experience for a large company
  • Bi-lingual: Proficient in English and Polish
  • Must have strong management and leadership skills, and experience with both direct reports and cross-functional teams
  • Must have strong vendor management skills and the ability to work directly with Finance, Accounting, and Procurement to onboard required vendors
  • A proven ability to be a self-starter capable of driving results without significant supervision
  • General understanding of environmental sustainability operations related to the workplace to align with Tanium's companywide goals in the area
  • Exceptional organizational and analytical skills, financial acumen, and both verbal / written communication skills are required
  • Periodically available to join global administrative meetings during US hours, outside standard working hours
  • Strong ability to multi-task and successfully coordinate multiple projects simultaneously; ability to prioritize activities effectively, while ensuring a high level of accuracy and attention to detail
  • Background in Workplace Services focused on exceptional customer service and promoting a positive employee experience for employees, candidates, clients, and vendors alike
  • Complete responsibility and oversight of day-to-day operations of the site, ranging from janitorial to life-safety, space planning, food and beverage, events, and all programs and services in-between

Good to Have:

  • Experience supporting technical support center or call center business functions is preferred

Core Competencies

  • Demonstrates initiative and motivation
  • Excellent oral and written communication skills
  • Team player
  • Person of high ethics and integrity
  • Ability to work in a fast-paced, changing environment

Additional Offerings

  • Attractive remuneration and comprehensive benefits
  • All full-time employees are eligible to receive restricted stock units. You can own part of the company you help to build
  • A value-based, transparent culture that fosters collaboration and innovation
  • Ability to work with global customers
  • Ability to work on complex and strategic global projects and initiatives
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