Administrative Assistant

1 tydzień temu

Warszawa, Mazovia, Polska Allegro Pełny etat

We are seeking a dedicated and detail-oriented Administrative Assistant to join our Executive Office Team. In this key role, you will provide comprehensive administrative support to our Executive Assistants, contributing to the efficient and seamless operation of daily tasks.

What will your job consist of:

  • Act as the primary administrative support for the Executive Assistants and internal/external stakeholders
  • Organize and manage complex domestic and international travel arrangements with a strong focus on detail, safety, and convenience
  • Handle invoice payments and coordinate expense reports, ensuring timely submission with minimal supervision
  • Oversee the coordination of signature and documentation workflows across all entities, ensuring timely execution with no supervision
  • Manage office supply orders and inventory efficiently
  • Collaborate with the Executive Assistants and other stakeholders to provide administrative support for team initiatives and company-wide events, tracking progress to ensure objectives and deadlines are met
  • Work closely with the Executive Office Manager and Executive Assistants to align priorities, maintaining an organized and efficient agenda
  • Take ownership of special projects or assignments delegated by the Executive Assistants, demonstrating initiative, accountability, and attention to detail

What we offer:

  • Well-located offices (with fully equipped kitchens and bicycle parking facilities) and excellent working tools
  • A wide selection of fringe benefits in a cafeteria plan – you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)
  • Work in a team you can always count on – we have on board top-class specialists and experts in their areas of expertise
  • Training budget and an internal educational platform, MindUp (with training courses on work organization, means of communication, motivation to work and various technologies and substantive issues)

We are looking for people who have:

  • At least 2 years of experience in an administrative support role, preferably in an international environment
  • Proficiency in English at a minimum B2 level
  • Strong organizational skills with the ability to manage multiple tasks effectively
  • Highly independent in completing assigned tasks with deadlines
  • Excellent communication skills, with the ability to engage openly and build respect among stakeholders and colleagues, while fostering collaboration across the organization
  • A proactive attitude with a goal-oriented mindset, demonstrating initiative in all tasks
  • A strong sense of responsibility and ownership in driving various initiatives and assignments to successful completion
  • Excellent interpersonal and communication skills, with an appreciation for diverse personalities, perspectives, and culture

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative

Industries: Internet Marketplace Platforms

#J-18808-Ljbffr

  • Full-time Administrative Assistant

    4 dni temu

    Warszawa, Mazovia, Polska PMSolutions Pełny etat

    Full-time Administrative AssistantJob SummaryWe are seeking a Full-time Administrative Assistant to join our Warsaw office. As a key member of our team, you will be responsible for providing administrative support, including updating, supervising and approving data in banking systems.You will also create, develop and update documentation and procedures to...

  • Senior Administrative Assistant

    1 tydzień temu

    Warszawa, Mazovia, Polska TN Poland Pełny etat

    Social network you want to login/join with:Senior Administrative Assistant (Administrative Support Assistant III), Enterprise Services Risk Office, WarszawaClient:Capital OneLocation:WarszawaJob Category:OtherEU work permit required:YesJob Reference:1d78a45e23ceJob Views:37Posted:23.01.2025Expiry Date:09.03.2025Job Description:Capital One is a diversified...

  • Administrative Manager Assistant

    6 dni temu

    Warszawa, Mazovia, Polska Standard Chartered Pełny etat

    About the OpportunityThis role offers a unique opportunity to work with a dynamic team and contribute to the success of our organization.You will have the chance to develop your skills and expertise, working on various projects and initiatives.The role requires strong organisational and time management skills, as well as excellent communication and...

  • Administrative Assistant Lead

    1 tydzień temu

    Warszawa, Mazovia, Polska TN Poland Pełny etat

    About the RoleWe are seeking an experienced Administrative Support Assistant III to join our team in Warsaw, Poland. As a key member of our Enterprise Services Business Risk Office, you will provide administrative support to 4-6 executives, handling tasks such as calendar management, travel arrangements, and document preparation.This is a fantastic...

  • Reception and Administrative Assistant

    6 dni temu

    Warszawa, Mazovia, Polska TN Poland Pełny etat

    About the RoleThe Reception and Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our Warsaw office. Key responsibilities include answering and transferring phone calls, managing general mailboxes, coordinating printer maintenance, handling technical issues, and providing support for events and...

  • Administrative Assistant

    2 tygodni temu

    Warszawa, Mazovia, Polska Allegro Pełny etat

    We are seeking a dedicated and detail-oriented Administrative Assistant to join our Executive Office Team. In this key role, you will provide comprehensive administrative support to our Executive Assistants, contributing to the efficient and seamless operation of daily tasks.What will your job consist of:Act as the primary administrative support for the...

  • Administrative Assistant

    3 tygodni temu

    Warszawa, Mazovia, Polska Aon Hewitt Pełny etat

    Administrative AssistantWe're hiringAon is currently recruiting a Team Administrator to support the Aon legal team. The Team Administrator will provide administrative support to English-speaking Aon lawyers based in different locations. This is a hybrid role that requires working from our Warsaw office at least 2 times a week.Type of contract: Fixed term for...

  • Administrative Assistant Psychiatry Center

    2 tygodni temu

    Warszawa, Mazovia, Polska TN Poland Pełny etat

    Social network you want to login/join with:Administrative Assistant Psychiatry Center - (HR31263DP), WarsawClient:Sagan RecruitmentLocation:Warsaw, PolandJob Category:OtherEU work permit required:YesJob Reference:1e6589c9048eJob Views:6Posted:22.03.2025Expiry Date:06.05.2025Job Description:Job Title: Administrative Assistant Psychiatry CenterLocation: Remote...

  • Senior Administrative Assistant

    5 dni temu

    Warszawa, Mazovia, Polska Jeronimo Martins Polska S.A. Pełny etat

    About the RoleThe successful candidate will have a proven track record of providing exceptional executive support, with a strong emphasis on attention to detail and effective communication.Key ResponsibilitiesSupport the CFO in administrative tasks, including scheduling and coordinationDevelop and maintain complex spreadsheets using ExcelCollaborate with...

  • Office Receptionist and Administrative Assistant

    3 dni temu

    Warszawa, Mazovia, Polska Medpace Pełny etat

    Office Receptionist and Administrative Assistant Job SummaryWe are seeking a highly organized and detail-oriented Office Receptionist and Administrative Assistant to join our team in Warsaw. The successful candidate will be responsible for providing administrative support, managing office facilities, and coordinating office operations.This is a fantastic...

  • Administrative Assistant Psychiatry Operations Specialist

    2 dni temu

    Warszawa, Mazovia, Polska TN Poland Pełny etat

    About the RoleThis Administrative Assistant position is designed to provide exceptional support to the psychiatry center's back-office operations. The successful candidate will be responsible for verifying patient insurance, maintaining appointment schedules, and communicating with patients via internal systems. To excel in this role, one must possess strong...

  • Administrative Assistant Coordinator

    4 dni temu

    Warszawa, Mazovia, Polska intive Pełny etat

    Company Overviewintive is a global technology company that enables businesses to innovate and grow through digital experiences. With a diverse team of 2000 professionals across four continents, intive operates in multiple industries including Automotive & Mobility, Commerce, Financial Services, Healthcare & Life Sciences, and Technology, Media &...

  • Administrative Support Specialist

    5 dni temu

    Warszawa, Mazovia, Polska Aon Hewitt Pełny etat

    About the RoleWe are seeking an Administrative Assistant to provide administrative support to our Aon Law team. The successful candidate will be responsible for providing exceptional support to our lawyers, ensuring that all tasks are completed efficiently and effectively.

  • Administrative Assistant in Operational Planning Division

    3 tygodni temu

    Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    For our Client, we are looking for: Administrative Assistant in Operational Planning Division / Operational Efficiency, Compliance and Evaluation Unit Location: Warszawa, Śródmieście Reference Number: AA/req92/2025 The...

  • Administrative Expert

    2 dni temu

    Warszawa, Mazovia, Polska Jones Lang LaSalle Incorporated Pełny etat

    Job OverviewAdministrative Analyst with FrenchThis role is an exciting opportunity for a highly organized and detail-oriented individual to join our team as an Administrative Analyst with French language skills.We are seeking a talented professional to provide comprehensive administrative support to our team, working in a fast-paced environment.The...

  • Senior Administrative Professional

    6 dni temu

    Warszawa, Mazovia, Polska Standard Chartered Pełny etat

    About the RoleThe Executive Assistant Team, part of our Global Team, provides administrative support to internal C-level Stakeholders in Poland and Europe.As an Executive Assistant, you will be based in GBS Warsaw, a Great Place To Work and Company Without Barriers certified location.We offer a hybrid work model with flexible working hours and locations, as...

  • Administrative Assistant

    2 dni temu

    Warszawa, Mazovia, Polska ITDS Pełny etat

    Job OverviewITDS is seeking a skilled Sales Assistant to support the sales team in delivering exceptional results.This is a full-time position offering a stable and long-term cooperation with career opportunities.The successful candidate will have the chance to grow professionally and develop their skills in a dynamic and fast-paced environment.Main...

  • Bilingual Administrative Assistant

    3 tygodni temu

    Warszawa, Mazovia, Polska DataAnnotation Pełny etat

    Join to apply for the Bilingual Administrative Assistant role at DataAnnotation.DataAnnotation is committed to creating quality AI. Join our team to help train AI chatbots while gaining the flexibility of remote work and choosing your own schedule.We are looking for a bilingual professional to join our team and teach AI chatbots. You will have conversations...

  • Executive Assistant

    5 dni temu

    Warszawa, Mazovia, Polska Brown-Forman Australia Pty. Ltd. Pełny etat

    Job SummaryWe are seeking an experienced Executive Assistant to support our Human Resources team in Warsaw. The ideal candidate will have a strong background in office administration, excellent interpersonal skills, and proficiency in Google Suite.Key Responsibilities:Provide high-level administrative support to the Human Resources team, including scheduling...

  • Administrative Assistant in Return Division

    3 tygodni temu

    Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    For our Client, we are looking for: Administrative Assistant in Return Division / Return Operations and Voluntary Returns Unit / Return Planning and Evaluation Sector Location: Warszawa, Śródmieście Reference Number: AA/req92/2025 ...