Administrative Assistant

3 tygodni temu

Warszawa, Mazovia, Polska Aon Hewitt Pełny etat

Administrative Assistant

We're hiring

Aon is currently recruiting a Team Administrator to support the Aon legal team. The Team Administrator will provide administrative support to English-speaking Aon lawyers based in different locations. This is a hybrid role that requires working from our Warsaw office at least 2 times a week.

Type of contract: Fixed term for 12 months.

About the Team

The Aon Law team provides advice, counsel, and support to a number of Aon's businesses (mainly its UK-based (re)insurance broking and consultancy activities). The team exists to help these businesses protect and exploit their assets in a manner that is consistent with the expectations of our various stakeholders (including our regulators). Our team is based in London, Warsaw, Cracow, Manchester, and Dublin.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

As an Administrative Assistant, your key responsibilities will involve:

  • Providing administrative support to Aon Law lawyers.
  • Enter data manually into our matter management system, opening and closing matters and running reports.
  • Connect with Spend Management to process invoices from external law firms and other third-party service providers.
  • Support the lawyers with workload management.
  • Manage diaries and arrange meetings and facilities for lawyers.
  • Process expenses for the lawyers.
  • Arrange travel.
  • Respond to general administrative queries.
  • Format, edit, and amend Word, PowerPoint, and Excel documents.
  • Work flexibly to undertake all tasks of an administrative nature that are referred to you by your manager.

More generally, in fulfilling your role you will be responsible for working in accordance with the Aon UK Limited Risk Management Framework and compliance with the Aon UK Limited policies, including participation in the management of risks (including completion of mandatory training) that may adversely affect the business, interests, or reputation of any group company. You will be working with English language most of the time so good English skills is a crucial requirement.

Skills and experience that will lead to success

Your skills and qualifications will be wide-ranging. Your attributes will include:

  • English level – B2+/C1 minimum (written and spoken).
  • Responsible approach and great ethics – as you will work with privileged and confidential matters.
  • Advanced organizational skills and detail-oriented.
  • Team-oriented approach and cooperative spirit.
  • Ability to work on own initiative with little supervision.
  • Computer savvy (advanced skills in Excel, Word, PowerPoint, and others) – ability to quickly learn new software applications and to educate others in them.
  • Effective communication skills.
  • 12 months experience in general administration would be an asset.
  • Experience of working in an international environment would be an asset.
  • Knowledge of Polish language is not required.

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working

Our continuous learning culture inspires and equips you to learn, share, and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process, and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com

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