Technical Assistant in Equipment and Logistics Division/Engineering and Acquisition Unit/Engine

6 dni temu

Warszawa, Mazovia, Polska Staff Partners Pełny etat

Essential requirements:

Education:

  • Successfully completed secondary education related to the business needs.
  • At least 2 years of professional experience in the specific area depending on the business needs.
  • Very good skills in the main MS Office software (Word, Excel, Outlook) and very good command of both written and spoken English (at least B2).

Advantageous:

  • University degree in the field of business administration, finance or economics.
  • Knowledge of the EU financial regulatory framework.
  • Additional education related to asset management.
  • University degree in public relations, journalism or languages.
  • Depending on the business needs, the following criteria are considered advantageous:
  • Previous experience in supporting project management, administrative and financial tasks.
  • Previous experience working in an international or multilingual context.
  • Experience in information management.
  • Experience in finance and business management, public procurement or accounting.
  • Support in the organization of press and outreach events.
  • Proofreading and editing, text formatting and graphical files, knowledge of publishing workflows.
  • Experience in assisting in the organization of meetings and events.
  • Knowledge and experience in working with databases.
  • Experience in professional layout tools.

Personal skills:

  • High level of responsibility and ability to take initiative.
  • Very developed level of service orientation.
  • Ability to prioritize.
  • Ability to work under pressure and experience in organizing work and prioritizing accordingly.
  • Ability to communicate efficiently at all levels internally and externally and in an appropriate manner.
  • Strong sense of accuracy and attention to detail.
  • High level of discretion and ability to handle confidential matters.
  • Proven organizational skills.
  • Ability to learn new skills and software.
  • Ability to work in a team.

The description of duties is presented below:

  • Preparing/Reviewing technical documentation related to the acquisition of technical equipment and services in the context of meeting expected LOGISTICS unit or end user needs, system configuration constraints, alignment with Frontex policies, data protection and security obligations.
  • Contributing to coordinate the technical activities in EQUIPMENT, interfacing the external suppliers/service providers when delivering the technical equipment/services.
  • Under the supervision of EQUIPMENT Project/Contract Manager, act as expert to monitor and control technical related tasks as derived by the portfolio initiatives and/or procurement activities.
  • Supporting LOGISTICS unit while maintaining the list and configuration (inclusive of lifecycle management) of subsystems, equipment, devices, etc. installed in the technical assets owned by Frontex.
  • Process documentation/ Product design/ manufacturing/ acceptance: Supporting EQUIPMENT unit in the preparation of documentation planned during the systems development lifecycle and establishing technical procedures while contributing to products acceptance tests.
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