Executive Assistant

You will take on a pivotal role in providing proactive, high-quality support to Managing Partners of our Warsaw office.

Do you want to do work that matters, alongside supportive leaders who will help you grow faster than you ever thought possible? Are you a creative problem-solver who is energized by challenges? You’ve come to the right place.

YOUR IMPACT

You will be an integral part of our global Executive Assistant network, contributing to the smooth operation and success of our leadership team. Your role will involve managing a wide range of administrative and organizational tasks, ensuring that the partners’ time is used effectively and that day-to-day activities run seamlessly. You will be joining a dynamic and diverse group of colleagues within our organization. Collaboration, teamwork, and mutual support are central to our culture - you’ll have the opportunity to work closely with others across different offices and functions, sharing best practices and learning from experienced professionals. In addition to your day-to-day responsibilities, you will also become part of a strong community of Executive Assistants and mentors who will support your ongoing professional development. From structured learning opportunities to informal coaching and guidance, you’ll have the resources and encouragement to grow within your role and build a rewarding career with us.

Your key responsibilities will include:

• Proactively manage complex diaries, ensuring effective prioritization and anticipating potential
• conflicts.
• Look ahead to identify scheduling challenges and propose practical solutions.
• Organize and coordinate client meetings, conference calls, and internal or external events as required.
• Ensure partners are well-prepared for all meetings, with relevant materials and information in place.

• Handle calls and correspondence efficiently and professionally, maintaining a high level of discretion.
• Build and sustain strong working relationships with client executive assistants and internal teams.
• Liaise effectively with clients, colleagues, and other key contacts across the Firm.
• Monitor and proactively manage partners inboxes, prioritizing and responding to emails as
• appropriate.

• Plan and manage complex travel arrangements and itineraries.
• Research and propose creative travel options that maximize efficiency and minimize travel strain.
• Ensure seamless coordination of logistics, including accommodations, transport, and meeting
• schedules.

• Prepare, edit, and proofread correspondence, presentations, and reports with attention to detail.
• Maintain accurate and organized electronic files, records, and client databases.
• Keep contact lists and distribution lists up to date and easily accessible.

• Manage expense reports, time sheets, and related accounts administration.
• Ensure timely and accurate processing of financial and administrative documentation.
• Collaborations & Project Support
• Work closely with other Executive Assistants to ensure seamless coverage and teamwork across the
• office.
• Provide support for ad hoc projects and initiatives as needed, adapting quickly to changing priorities.

Your work will play a vital role in ensuring our partners can focus on what matters most — serving clients and driving the firm’s strategic priorities. By managing complex schedules, coordinating key meetings, and keeping communication flowing seamlessly, you’ll help our leadership operate efficiently and effectively. Through your proactive support and attention to detail, you will contribute to the smooth running of the Warsaw office and strengthen collaboration across our regional and global teams. In this role, you are not just providing administrative support — you are a trusted partner, enabling success and impact at every level of the organization.

YOUR GROWTH

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact. In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference. When you join us, you will have:

• Continuous learning:Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable,