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Vendor Data Coordinator

1 miesiąc temu

Warszawa, Mazovia, Polska Jones Lang LaSalle Incorporated Pełny etat

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Vendor Data Coordinator – Job Description

Work location: Warsaw - hybrid

Position goals:

  • Supplier information updates, data gathering, reporting
  • Support execution of compliance in sourcing, procurement initiatives
  • Ensure all JLL suppliers' pre-qualification and compliance standards are maintained
  • Contracts administration and management, internal approvals and signatures collecting

Responsibilities:

  • Manage the on-boarding of suppliers to ensure compliance to JLL / client requirements
  • Manage supplier pre-qualification and compliance to health & safety, bank, financial stability and insurance requirements
  • Build and develop great relationships with suppliers to ensure timely documents submission.
  • Liaison with suppliers for documents collecting in proposal processes (procurement initiatives)
  • Vendor master data set up / ensure data is correct / undertake data cleansing actions
  • Manage and maintain contract documentation, sourcing initiatives documentation
  • Reporting: compliance, contract analytics, actual spends analytics
  • Co-ordinate KPI monitoring through JLL systems regionally (supplier performance)
  • Manage JLL systems and tools
  • Take and typing of meeting minutes, memos, letters, notices etc. as and when required

Candidate profile:

  • Experience in purchasing / sales / office administration process administration or similar
  • Fluent in English – mandatory requirement
  • Minimum Bachelor's / Master's degree and 2-3 year experience in a similar role – mandatory requirement
  • Good command of another European or Middle Eastern language would be a valuable asset: (especially French / German / Italian)
  • Excellent organizational and administrative skills
  • Ability to manage multiple projects simultaneously
  • Good Follow-through of actions – Take responsibility for completion of tasks
  • Excellent PC skills, proficient in Office tools, especially Microsoft Outlook Word & Excel

What you can expect from us:

  • Employment contract
  • Hybrid work model
  • Competitive benefits package (incl. Benefit Systems, private healthcare, and life insurance)
  • Possibility to work in a highly professional, stimulating, and challenging work environment of a multinational Company with a great and long-term career perspective
  • Opportunity to demonstrate your own initiatives
  • Opportunity to participate in training and development programs
  • Friendly and supportive company culture

Location:

Remote – Warsaw, POL

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