Operations & Executive Assistant (German-speaking, Remote, Part-Time)

3 tygodni temu

Szczecin, Polska 3tech GmbH Pełny etat

I’m looking for a structured, proactive Operations & Executive Assistant who can keep my business organized, responsive, and running smoothly. I work as a consultant in e-commerce, experimentation, and optimization. My work is very client-facing and idea-heavy. I don’t need another strategist. I need someone who enjoys order, follow-through, and clear processes – and who can turn chaos into simple, reliable systems. If you like owning communication, operations, and admin and you enjoy making someone else more effective, this might be a good fit. Tasks What you’ll be responsible for: Communication & follow-up - Triage my inbox, draft and send replies for standard topics. - Turn meeting notes or recordings into clear summaries and follow-ups. - Make sure clients receive recaps, next steps, and documents after calls. Admin, invoicing & time tracking - Create and send invoices based on agreements and tracked time. - Track payments and send friendly reminders when necessary. - Keep time tracking and basic documentation up to date for bookkeeping. Project & client operations - Maintain an overview of all active clients and projects. - Prepare project timelines, simple roadmaps, and documents from my rough notes. - Keep CRM / lead lists clean, tagged, and updated with next steps. Content & outreach support - Help structure and publish my newsletter (formatting, links, checks, scheduling). - Support simple outreach (sending templated emails, tracking responses). - Help prepare and upload course materials to the training platform. Logistics & systems - Book and coordinate travel (flights, trains, hotels, etc.). - Keep my calendar in order: meetings, focus time, buffers. - Maintain and improve basic processes with checklists and simple automations (e.g. Zapier/Make/n8n – I’ll guide you where needed). Requirements You’ll be a great fit if… - 🇩🇪 You are fluent in German and comfortable writing professional emails. - 🇬🇧 You are confident in English for tools and some communication. - You have 2+ years of experience as an Executive Assistant, Operations Assistant, Project Coordinator, or similar. - You’ve worked in or around agency / consulting / online business / e-commerce / SaaS. - You like structure, clarity, and getting things finished. - You’re not afraid to remind me about things I said I’d do. - You are comfortable working from voice notes and rough ideas and turning them into clean documents and tasks. - You are reliable, detail-oriented, and prefer long-term collaboration over quick gigs. Benefits What I offer - Remote work with flexible hours within European time zones. - Part-time start (~15–20 hours/week) with room to expand. - Direct collaboration with the founder: you’ll see everything and have real impact. - A role where you can shape processes, not just follow them. Up for the challenge? Follow this link to apply -> tally(dot)so/r/7RXd02

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