Operations & Executive Assistant (German-speaking, Remote, Part-Time)

2 tygodni temu

Szczecin, Polska 3tech GmbH Pełny etat

I’m looking for a structured, proactive Operations & Executive Assistant who can keep my business organized, responsive, and running smoothly. I work as a consultant in e-commerce, experimentation, and optimization. My work is very client-facing and idea-heavy. I don’t need another strategist. I need someone who enjoys order, follow-through, and clear processes – and who can turn chaos into simple, reliable systems. If you like owning communication, operations, and admin and you enjoy making someone else more effective, this might be a good fit. Tasks What you’ll be responsible for: Communication & follow-up - Triage my inbox, draft and send replies for standard topics. - Turn meeting notes or recordings into clear summaries and follow-ups. - Make sure clients receive recaps, next steps, and documents after calls. Admin, invoicing & time tracking - Create and send invoices based on agreements and tracked time. - Track payments and send friendly reminders when necessary. - Keep time tracking and basic documentation up to date for bookkeeping. Project & client operations - Maintain an overview of all active clients and projects. - Prepare project timelines, simple roadmaps, and documents from my rough notes. - Keep CRM / lead lists clean, tagged, and updated with next steps. Content & outreach support - Help structure and publish my newsletter (formatting, links, checks, scheduling). - Support simple outreach (sending templated emails, tracking responses). - Help prepare and upload course materials to the training platform. Logistics & systems - Book and coordinate travel (flights, trains, hotels, etc.). - Keep my calendar in order: meetings, focus time, buffers. - Maintain and improve basic processes with checklists and simple automations (e.g. Zapier/Make/n8n – I’ll guide you where needed). Requirements You’ll be a great fit if… - 🇩🇪 You are fluent in German and comfortable writing professional emails. - 🇬🇧 You are confident in English for tools and some communication. - You have 2+ years of experience as an Executive Assistant, Operations Assistant, Project Coordinator, or similar. - You’ve worked in or around agency / consulting / online business / e-commerce / SaaS. - You like structure, clarity, and getting things finished. - You’re not afraid to remind me about things I said I’d do. - You are comfortable working from voice notes and rough ideas and turning them into clean documents and tasks. - You are reliable, detail-oriented, and prefer long-term collaboration over quick gigs. Benefits What I offer - Remote work with flexible hours within European time zones. - Part-time start (~15–20 hours/week) with room to expand. - Direct collaboration with the founder: you’ll see everything and have real impact. - A role where you can shape processes, not just follow them. Up for the challenge? Follow this link to apply -> tally(dot)so/r/7RXd02

  • German Speaking Banking Customer Care

    21 godzin temu

    Szczecin, West Pomerania, Polska Kats Recruitment Pełny etat

    German-Speaking Banking Customer Care Specialist | Poland (Szczecin) German Speaker | Banking Customer Care Specialist | PolandKats Recruitment Connecting Finance Talent with Opportunities.We are looking for a German-speaking specialist to join a major European financial-services centre in Poland. This role focuses on providing high-quality customer care to...

  • Executive Director's Assistant

    7 dni temu

    Szczecin, West Pomerania, Polska Vestas Pełny etat 35 000 zł - 50 000 zł rocznie

    At Vestas, the Executive Director's Assistant plays a key role in ensuring smooth daily operations across various departments. This position supports the Plant Director and Factory Management in administrative and organizational tasks, contributing to a professional and welcoming environment for employees and guests.Vestas Technology & Operations >...

  • Executive Director's Assistant

    7 dni temu

    Szczecin, West Pomerania, Polska Vestas Pełny etat 28 000 zł - 40 000 zł rocznie

    At Vestas, the Executive Director's Assistant plays a key role in ensuring smooth daily operations across various departments. This position supports the Plant Director and Factory Management in administrative and organizational tasks, contributing to a professional and welcoming environment for employees and guests.Vestas Technology & Operations >...

  • German Speaking Customer Support Specialist

    21 godzin temu

    Szczecin, West Pomerania, Polska Kats Recruitment Pełny etat

    German-Speaker Customer Support Specialist | Poland (Szczecin)German Speaker | Customer Support Specialist | Poland / SzczecinKats Recruitment Premium Talent, Premium Roles.We are looking for an experienced German-speaking Customer Support Specialist to join a global leader in customer experience and digital solutions, located in Szczecin, Poland. This is an...

  • Payments Operations Manager

    4 tygodni temu

    Szczecin, Polska Opal Transfer Pełny etat

    Payments Operations Manager Miejsce pracy: Szczecin Your responsibilities Daily Operations: •Run operational checks across balances, queues, and reconciliations; resolve exceptions quickly •Manage incoming and outgoing payments across multiple partner banks and systems •Execute FX conversions, liquidity top-ups, and ensure all cut-offs and controls are...

  • Operations & Logistics Internship

    3 dni temu

    Szczecin, West Pomeranian Voivodeship, POL, Polska Amazon Operations Pełny etat 24 000 zł - 48 000 zł rocznie

    Amazon Operations is the backbone of the Amazon customer experience. With over 50 fulfilment centres, hundreds of delivery stations, and tens of thousands of employees, the team works together to efficiently deliver items to customers. In the fulfilment centres, millions of items are picked and packed annually, while delivery teams work to get orders to...

  • Payments Operations Manager

    4 tygodni temu

    Szczecin, zachodniopomorskie, zachodniopomorskie, Polska Opal Transfer Pełny etat

    Payments Operations ManagerMiejsce pracy: SzczecinYour responsibilitiesDaily Operations:•Run operational checks across balances, queues, and reconciliations; resolve exceptions quickly•Manage incoming and outgoing payments across multiple partner banks and systems•Execute FX conversions, liquidity top-ups, and ensure all cut-offs and controls are...

  • Senior ServiceNow Developer HR Module with German

    1 tydzień temu

    Szczecin, Polska Sii Pełny etat

    We are looking for an experienced Senior ServiceNow Developer to enhance and expand our HR module capabilities across key areas such as Case Management, Onboarding, and Document Management. In this role, you will work in a multilingual environment, supporting projects that leverage modern ServiceNow features, including Now Assist. If you thrive in complex,...

  • Backoffice (m/w/d)

    5 dni temu

    - Szczecin, Polska GATT TRANSPORT & LOGISTIK GMBH Pełny etat

    We are a young company with an experienced and international team. Our team is our family, we come from different backgrounds and we use all these experiences to aim for a common goal - high quality transport solutions.We work hard and support each other at any time but we even laugh harderWe are looking to hire someone awesome as a Back Office Assistant to...

  • Senior ServiceNow Developer

    1 tydzień temu

    Szczecin, Polska Sii Sp. z o.o. Pełny etat

    Senior ServiceNow Developer (HR Module) with German & English Miejsce pracy: Szczecin Technologies we use Expected ServiceNow HRSD About the project We are looking for an experienced Senior ServiceNow Developer to enhance and expand our HR module capabilities across key areas such as Case Management, Onboarding, and Document Management. In this role, you...