Executive Director's Assistant

At Vestas, the Executive Director's Assistant plays a key role in ensuring smooth daily operations across various departments. This position supports the Plant Director and Factory Management in administrative and organizational tasks, contributing to a professional and welcoming environment for employees and guests.Vestas Technology & Operations > ManufacturingResponsibilitiesCoordinate front desk operations including guest reception, PPE issuance, and mail handlingManage communication and correspondence, including forwarding emails and liaising with the Denmark receptionOrganize guest visits: invitations, travel arrangements, accommodation, and cateringSupport infrastructure and facility services by reporting incidents and coordinating with cleaning and security staffAssist in employee transport coordination: schedules, communication, and service quality controlCollaborate with the canteen team to ensure service quality and implement improvementsSchedule health and safety training for guests in cooperation with the EHS departmentRequirementsExperience in office administration or a similar roleCommunicative English proficiency (spoken and written); additional languages will be beneficialSolid interpersonal and communication skillsAttitude and ability to work with professionalismHigh level of responsibility and confidentiality awarenessAbility to manage documents and coordinate multiple tasks effectivelyCompetenciesAbility to interact professionally with guests and staffEfficient handling of multiple tasks and coordination across departmentsEnsuring accuracy in documentation and service qualityFocused approach to resolving issues and improving processesOpenness to change and flexibility in a challenging work environmentWhat We OfferAt Vestas, team members benefit from a supportive and varied international workplace, receiving equitable compensation for their contributions, along with access to ongoing professional development opportunities. Choose us, choose a brilliant future As the business expands, Vestas seeks a variety of skilled individuals to become part of our workforce. Our organization values and honors every employee, and we provide enticing benefits that include: an extensive training program, significant avenues for both professional and personal advancement, a Bonus Program, and engaging team events. We emphasized developing both personal and professional skills. In exchange, we anticipate your commitment to putting forth additional effort to attain our collective goalsAdditional InformationPrimary work location will be factory in Goleniów, Poland. Applications are handled on an ongoing basis.Our commitment to a fair hiringAt Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.DEIB StatementAt Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.BEWARE – RECRUITMENT FRAUDIt has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, About VestasVestas is the energy industry's global partner on sustainable energy solutions. We specialize in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.Across the globe, we have installed more wind power than our competitors in the renewable energy arena. We consider ourselves forerunners within the industry, as Vestas continuously aims to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, Vestas has an unmatched history demonstrating our expertise within the field.With 30,000 employees globally, Vestas is a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives, and gives everyone equal access to opportunity.To learn more about our company and life at Vestas, we invite you to visit our website at and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.