Senior Resource Planning Specialist

We are looking for a Senior Resource Planning Specialist to join a team dedicated to running the entire contractor lifecycle smoothly, consistently and with real operational impact. As a Senior Resource Planning Specialist , you will own the end-to-end administrative process for a defined portfolio of contractors - from start of cooperation to final invoice. By centralizing and standardizing this work, you will free Technology managers to focus on strategic priorities, not paperwork. So the impact is big:) If you enjoy structured processes, operational excellence, vendor coordination, and being the person who "makes things work," this role is for you. We're hiring both a mid-level and senior specialist, so there's room to grow and shape the function with us. Important things for you: Flexible working hours in an office first model (4/1) that depend on you and your team. Starting later or finishing earlier? No problem Work hours keep pace with our lifestyles and can start between 7 a.m. and 10 a.m. Employment contract. Key responsibilities Act as a point of contact for escalation topics and vendor coordination. Cooperate on the standardization of contractor-related processes across the Technology group, ensuring consistency and efficiency. Prepare vendor orders and process requests with the Legal team, ensuring accurate documentation and timely approvals. Coordinate the Purchase Order lifecycle: create shopping carts, track status and ensure smooth delivery to vendors. Support new contractor engagement by handling internal administrative steps. Verify reports of delivered work with vendors and managers. Check and process vendor invoices, confirming alignment with reports of delivered work and contract terms. Ensure compliance with internal rules as well as legal and finance guidelines. Analyze patterns in contractor management operations and recommend strategic improvements to leadership. Ensure high quality of internal materials related to contractors and vendors management. Participate in cross-functional discussions, ensuring seamless collaboration with business stakeholders. We are looking for Proven experience in contractor management, procurement operations, vendor coordination or a similar high-volume administrative environment. Understanding of end-to-end processes: contracting, PO lifecycle, compliance and invoicing. Demonstrated ability to independently resolve complex cases, spot risks and ensure accuracy across multiple systems. Experience partnering with cross-functional teams (e.g., Legal, Procurement, Security, TA) and managing escalations. Ability to analyze processes, identify systemic gaps, and suggest improvements or standardization initiatives. Understanding of contractor-related administration. General awareness of Technology environments - enough to understand basics of common tech roles. Strong soft skills: excellent organisation, ability to prioritise effectively, close loops and manage multiple workflows simultaneously. Strong communication skills to cooperate with stakeholders. Language skills: Polish C1 , English B2 . What we offer: We have well-located offices (with fully equipped kitchens and bicycle parking facilities) and excellent working tools (height-adjustable desks, interactive conference rooms). Annual bonus depending on your annual assessment and the company's results. A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers). English classes that we pay for related to the specific nature of your job. 16" or 14" MacBook Pro and other gadgets that you may need. Working in a team you can always count on - we have on board top-class specialists and experts in their areas of expertise. A high degree of autonomy in terms of organizing your team's work; we encourage you to develop continuously and try out new things.