Executive Coordinator Role
6 dni temu
About Our Team
We are a close-knit team spread across three countries. Everyone has a direct role in shaping the work we do, and there's a strong sense of ownership and trust.
Job Description
We are looking for an Executive Assistant to support our executive board (President and Vice-President) and help keep things running smoothly. You will be key in ensuring our leadership can stay focused on driving the business forward.
Your Key Responsibilities
- Support company management board with day-to-day tasks
- Manage documentation flows, organize and maintain files, documents, and records, both physical and digital
- Assist with financial topics such as invoicing, payments, and basic controlling
- Schedule and coordinate meetings, appointments, and travel arrangements for the executives
- Arrange travel itineraries, accommodations, and transportation
- Oversee and enhance organizational culture, ensuring recognition initiatives, streamlined communications, and data-driven insights
- Assist the leadership team with personal tasks
What We Are Looking For
- Proven experience as an executive assistant or similar role, supporting C-suite executives in a corporate environment. Previous experience supporting Engineering teams is preferred
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively
- Strong communication skills, both written and verbal, and can interact professionally with individuals at all levels of the organization
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
- High level of discretion and integrity when handling confidential information
- Ability to work independently with minimal supervision and as part of a team in a collaborative environment
- Flexibility to adapt to changing priorities and work hours as needed
- Fluency in English and Polish in speaking and writing
- Driver's license (category B) for occasional vehicle use tasks
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